*Capital Projects Coordinator

Campus Apartments; Philadelphia (Philadelphia County); On-site; USD 55,000 - 75,000; Full time

Job summary

Campus Apartments in Philadelphia, PA is seeking an experienced Capital Projects Coordinator to join our in-house team. You will support project administration under the Capital Project Manager, handling documentation, budgets, schedules, and communications with internal teams and external consultants.

The role requires strong Excel skills, organizational abilities, and excellent verbal and written communication.

Qualifications

• Two years of related experience required.
• Strong Excel skills required.
• Excellent verbal and written communication skills.
• Excellent organizational skills in a fast-paced environment.

Responsibilities

• Assist with defining project scope, budgets, and documentation.
• Coordinate communication between internal teams, consultants, contractors, and stakeholders; schedule meetings and updates.
• Monitor project spending, process invoices, and provide financial reports.
• Assist with contract administration, bidding processes, and procurement compliance.
• Develop and maintain project timelines, track progress and milestones.
• Oversee adherence to plans, specs, and regulations; handle change orders.
• Maintain project files and prepare status reports for management and boards.

Skills

Advanced Excel

Customer service

Verbal & written communication

Organizational skills

Job description

Capital Projects Coordinator wanted!

The Campus Apartments team is filled with passionate and enthusiastic people! Since 1958, we’ve offered a higher standard of living to students across the country. Join us in striving to create an exceptional experience for each of our residents. We offer great benefits, a supportive atmosphere, and opportunity for advancement. We’re looking for an experienced Capital Projects Coordinator to join our in-house team in Philadelphia, PA.

The Capital Projects Coordinator reports to the Capital Project Manager and is responsible for supporting and assisting with all administrative duties related to projects under their control.

Key Responsibilities

• Project Planning & Initiation Assist in defining project scope, developing budgets, cost estimates, and preparing documentation like RFPs.
• Coordination & Communication Act as a liaison between internal teams, external consultants (architects, engineers), contractors, and stakeholders; schedule meetings and present updates.
• Budget & Financial Management Monitor project spending, track expenditures, process invoices, and provide financial reports.
• Contract & Procurement Assist with contract administration, bidding processes, and ensuring compliance with procurement rules.
• Scheduling & Monitoring Develop and maintain project timelines, track progress, and ensure milestones are met.
• Quality Control & Compliance Oversee construction to ensure adherence to plans, specifications, and regulations; resolve conflicts and manage change orders.
• Documentation & Reporting Maintain project files, prepare status reports for management and boards, and support data management.

Key Qualifications

• High school diploma or GED
• Minimum two years of related experience required
• Advance excel skills
• Strong customer service skills
• Excellent verbal and written communication skills
• Excellent organizational skills
• Ability to perform well in a fast-paced environment