Capital Markets Administrative Assistant - El Segundo, CA

BankTalent HQ; El Segundo (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

A leading financial service company is hiring an Administrative Assistant IV to support their growing team in El Segundo. This role requires a proactive individual with 4+ years of administrative experience, a strong understanding of policies, and excellent communication skills. Responsibilities include managing calendars, organizing travel, and providing administrative support for various projects.

Benefits

Medical, Dental and Vision Insurance - START DAY ONE!

Paid Training, Paid Time Off (PTO), and 11 Paid Federal Holidays

401(k) plan with company match

Tuition Reimbursement for qualifying employees

Qualifications

• 4+ years of administrative, business, finance, or related experience.
• Preference for experience in Capital Markets, investment banking, or sales & trading.

Responsibilities

• Provide comprehensive administrative support to the Zions Capital Markets team.
• Organize travel arrangements and manage calendars for multiple individuals.
• Assist in planning corporate events and manage office duties.

Skills

Communication

Problem Solving

Organizational

Research Skills

Customer Service

Education

High School diploma

Bachelor's degree

Tools

Microsoft Office

Concur

ADP Workforce Dimensions

Job description

Zions Bancorporation, N.A. (NYSE: ZION) is a premier financial services company with ~$100B in assets operating through 8 brands in Arizona, California, Colorado, Idaho, Nevada, New Mexico, Oregon, Texas, Utah, Washington, and Wyoming. With a leading market share in small and middle-market banking, the Bank's 500+ client managers and 200+ wealth advisors have vigorous client development strategies that feed into Zions Capital Markets.

Zions Capital Markets provides targeted, client-driven financing and advisory solutions to help companies across our markets raise capital efficiently and execute strategic transactions effectively. Our approach is simple - help clients we know connect and tell their story to investors we know well.

Zions Capital Markets brings "bulge bracket" solutions to the business customers of our local affiliates, as the platform is continually expanding our product capabilities to meet the evolving needs of our client base. The platform currently has teams of experienced professionals operating from offices in Salt Lake City, Houston, Los Angeles, Charlotte, Dallas, Ft. Lauderdale, and Orange County. For more information, please see our website at www.zionscapitalmarkets.com

We are currently hiring one Administrative Assistant IV to support the growing Zions Capital Markets team. The position will be based in El Segundo, CA, and will require the employee to be in-office Monday through Friday.

About the Role: We are seeking an experienced Administrative Assistant to join our growing Zions Capital Markets team. This role involves providing comprehensive administrative support and ensuring smooth operations within the team.

Key Responsibilities:

• Administrative Support: Offer expert administrative assistance to the Zions Capital Markets Team.
• Calendar Management: Efficiently manage calendars for multiple individuals, coordinating across 4+ time zones.
• Travel Arrangements: Organize domestic travel, including flights, hotels, car rentals, and car services through the Zions Corporate travel desk.
• Expense Reporting: Process expense reports for various team members using Concur, ensuring adherence to the Travel & Expense Policy.
• Office Management: Handle office duties such as collecting mail, greeting visitors, liaising with building security, ordering supplies and beverages, arranging lunches for meetings, and maintaining office policies.
• Document Management: Create, maintain, and edit documents, spreadsheets, and presentations; manage phone calls and professional email correspondence.
• Event Planning: Assist in planning corporate events, including industry conferences, division offsites, client site-visits, and other business development activities.
• Business Enablement: Support onboarding and general operations related to Business Enablement projects.
• Emergency Coordination: Coordinate emergency evacuation procedures for the team.
• Ad-hoc Tasks: Perform additional tasks as requested.

Qualifications:

• Education: High School diploma or equivalent required; Bachelor's degree preferred.
• Experience: 4+ years of administrative, business, finance, or related experience. Preference for candidates with experience in Capital Markets, investment banking, or sales & trading.

Skills:

• Strong understanding of policies and procedures.
• Excellent written and verbal communication skills.
• Ability to prioritize projects and solve problems effectively.
• Strong research skills and attention to detail.
• Exceptional customer service, relationship management, organizational, analytical, and creative problem-solving abilities.
• Technical Proficiency: Proficient in Microsoft Office (Teams, Outlook, Word, Excel, SharePoint, PowerPoint), Concur, and ADP Workforce Dimensions.

If you are a proactive and detail-oriented professional with a passion for administrative excellence, we encourage you to apply!

This position is eligible to earn an hourly wage in the range of $24hr - $29hr depending on job-related factors such as level of experience.

Benefits:

• Medical, Dental and Vision Insurance - START DAY ONE!
• Life and Disability Insurance, Paid Paternal Leave, and Adoption Assistance
• Health Savings (HSA), Flexible Spending (FSA), and dependent care accounts
• Paid Training, Paid Time Off (PTO), and 11 Paid Federal Holidays
• 401(k) plan with company match, Profit Sharing, competitive compensation in line with work experience
• Mental health benefits, including coaching and therapy sessions
• Tuition Reimbursement for qualifying employees
• Employee Ambassador preferred banking products