Executive Assistant - El Segundo, CA

UnitedHealth Group; El Segundo (CA); On-site; Confidential; Full time

Job summary

An established industry player in health care is seeking a dynamic Executive Assistant to support its leadership team. This role is pivotal in ensuring smooth operations by managing schedules, coordinating meetings, and handling sensitive information. The ideal candidate thrives in a fast-paced environment and possesses exceptional communication and organizational skills. With a focus on collaboration and efficiency, you will play a vital role in enhancing the productivity of the executive team. Join a company dedicated to improving health outcomes and making a meaningful impact in the community. If you are passionate about helping others and are ready to take on a challenging yet rewarding position, this opportunity is for you.

Benefits

Comprehensive benefits package

Incentive and recognition programs

Equity stock purchase

401k contribution

Qualifications

• 5+ years of experience supporting senior executives in a dynamic environment.
• Advanced proficiency in Microsoft Office tools is essential.

Responsibilities

• Provide primary support to executive leadership, managing schedules and meetings.
• Handle confidential information and coordinate office maintenance.

Skills

Relationship Building

Communication

Time Management

Attention to Detail

Confidentiality

Tools

Microsoft Office Outlook

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Microsoft Teams

SharePoint

Job description

UnitedHealth Group is a health care and well-being company that’s dedicated to improving the health outcomes of millions around the world. We are comprised of two distinct and complementary businesses, UnitedHealthcare and Optum, working to build a better health system for all. Here, your contributions matter as they will help transform health care for years to come. Make an impact with a diverse team that shares your passion for helping others. Join us to start Caring. Connecting. Growing together.

We are seeking a highly qualified Executive Assistant who can thrive in a dynamic and varied work environment. This position requires strong skills in the areas of relationship building, communication, and partnering with other leaders' executive assistants, as well as with colleagues at all levels in the organization.

Primary Responsibilities:

• Provide primary support to the executive leadership with schedule, coordinate and manage meetings, expenses & travel.
• Maintain and communicate sensitive or confidential information in accordance with internal policies and procedures.
• Manage active calendars, resolve scheduling conflicts as they arise, prioritize to ensure effective time management for the executives.
• Create, prepare, and distribute all meeting materials.
• Ensure all resources and technology is set up and working for all meetings.
• Answer incoming calls and facilitate handling of requests for information; evaluate calls and use judgment to take action.
• Work effectively as an integral member of a team; provide administrative support on various business unit projects and initiatives.
• Prepare presentations, letters, memos, monthly and quarterly reports, and charts using MS Office.
• Greet visiting clients, guests and employees.
• Attend meetings, capture notes and action items, follow up on action items.
• Independently perform varied administrative duties related to functional area.
• Act as a liaison and work with building management and UHG facilities manager to maintain awareness of potential issues and or repairs needed within the office environment and coordinate maintenance and repair.
• Maintain and keep updated office and distribution lists.
• Maintain a high level of organization and attention to detail.
• Handle highly confidential information discreetly.
• Interact with individuals at all levels of the organization.

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

• 5+ years of administrative experience in support of senior executives in a highly matrixed organization.
• Experience supporting multiple executives within a fast-paced, dynamic environment.
• Comfortable working in ever changing, high demand environment.
• Advanced proficiency within Microsoft Office Outlook, Excel, PowerPoint, Word, Teams.
• Experience arranging Microsoft Teams virtual meetings.
• Experience coordinating large meetings for senior leadership.
• Able to work in El Segundo, CA office.

Preferred Qualifications:

• Notary.
• SharePoint experience.

The hourly range for this role is $23.70 to $46.35 per hour based on full-time employment. Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. UnitedHealth Group complies with all minimum wage laws as applicable. In addition to your salary, UnitedHealth Group offers benefits such as a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with UnitedHealth Group, you’ll find a far-reaching choice of benefits and incentives.

At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone–of every race, gender, sexuality, age, location and income–deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes — an enterprise priority reflected in our mission.

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.