Capital Markets Administrative Assistant - El Segundo, CA

Zions Bancorporation; El Segundo (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

A premier financial services company is seeking an experienced Administrative Assistant IV to support their growing Capital Markets team in El Segundo, CA. This role involves providing comprehensive administrative support, managing calendars, organizing travel, and ensuring smooth operations. The ideal candidate should have strong communication skills and a background in finance or related fields. This position offers competitive compensation and a range of benefits.

Benefits

Medical, Dental and Vision Insurance

Life and Disability Insurance

Paid Time Off (PTO)

401(k) plan with company match

Tuition Reimbursement

Qualifications

• 4+ years of administrative experience preferred.
• Experience in Capital Markets or investment banking is a plus.

Responsibilities

• Provide comprehensive administrative support to the team.
• Manage calendars and organize domestic travel arrangements.
• Process expense reports and handle office management tasks.

Skills

Communication

Organizational

Problem Solving

Customer Service

Attention to Detail

Education

High School diploma

Bachelor’s degree

Tools

Microsoft Office

Concur

ADP Workforce Dimensions

Job description

Zions Bancorporation, N.A. (NYSE: ZION) is a premier financial services company with ~$100B in assets operating through 8 brands in Arizona, California, Colorado, Idaho, Nevada, New Mexico, Oregon, Texas, Utah, Washington, and Wyoming. With a leading market share in small and middle-market banking, the Bank’s 500+ client managers and 200+ wealth advisors have vigorous client development strategies that feed into Zions Capital Markets.

Zions Capital Markets provides targeted, client-driven financing and advisory solutions to help companies across our markets raise capital efficiently and execute strategic transactions effectively. Our approach is simple – help clients we know connect and tell their story to investors we know well.

Zions Capital Markets brings “bulge bracket” solutions to the business customers of our local affiliates, as the platform is continually expanding our product capabilities to meet the evolving needs of our client base. The platform currently has teams of experienced professionals operating from offices in Salt Lake City, Houston, Los Angeles, Charlotte, Dallas, Ft. Lauderdale, and Orange County.For more information, please see our website atwww.zionscapitalmarkets.com

We are currently hiring oneAdministrative Assistant IV to support the growing Zions Capital Markets team. The position will be based inEl Segundo, CA,and will require the employee to be in-office Monday through Friday.

About the Role:We are seeking an experienced Administrative Assistant to join our growing Zions Capital Markets team. This role involves providing comprehensive administrative support and ensuring smooth operations within the team.

Key Responsibilities:

• Administrative Support:Offer expert administrative assistance to the Zions Capital Markets Team.
• Calendar Management:Efficiently manage calendars for multiple individuals, coordinating across 4+ time zones.
• Travel Arrangements:Organize domestic travel, including flights, hotels, car rentals, and car services through the Zions Corporate travel desk.
• Expense Reporting:Process expense reports for various team members using Concur, ensuring adherence to the Travel & Expense Policy.
• Office Management:Handle office duties such as collecting mail, greeting visitors, liaising with building security, ordering supplies and beverages, arranging lunches for meetings, and maintaining office policies.
• Document Management:Create, maintain, and edit documents, spreadsheets, and presentations; manage phone calls and professional email correspondence.
• Event Planning:Assist in planning corporate events, including industry conferences, division offsites, client site-visits, and other business development activities.
• Business Enablement:Support onboarding and general operations related to Business Enablement projects.
• Emergency Coordination:Coordinate emergency evacuation procedures for the team.
• Ad-hoc Tasks: Perform additional tasks as requested.

Qualifications:

• Education:High School diploma or equivalent required; Bachelor’s degree preferred.
• Experience:4+ years of administrative, business, finance, or related experience. Preference for candidates with experience in Capital Markets, investment banking, or sales & trading.

Skills:

• Strong understanding of policies and procedures.
• Excellent written and verbal communication skills.
• Ability to prioritize projects and solve problems effectively.
• Strong research skills and attention to detail.
• Exceptional customer service, relationship management, organizational, analytical, and creative problem-solving abilities.
• Technical Proficiency:Proficient in Microsoft Office (Teams, Outlook, Word, Excel, SharePoint, PowerPoint), Concur, and ADP Workforce Dimensions.

If you are a proactive and detail-oriented professional with a passion for administrative excellence, we encourage you to apply!

This position is eligible to earn an hourly wage in the range of $24hr - $29hr depending on job-related factors such as level of experience.

• Medical, Dental and Vision Insurance – START DAY ONE!
• Life and Disability Insurance, Paid Paternal Leave, and Adoption Assistance
• Health Savings (HSA), Flexible Spending (FSA), and dependent care accounts
• Paid Training, Paid Time Off (PTO), and 11 Paid Federal Holidays
• 401(k) plan with company match, Profit Sharing, competitive compensation in line with work experience
• Mental health benefits, including coaching and therapy sessions
• Tuition Reimbursement for qualifying employees
• Employee Ambassador preferred banking products

This position will be open until filled.

All candidates, including those with criminal histories will be considered for employment. However, a background check adjudicated consistently with the FDIC Section 19 regulation will be completed on any candidate who accepts a conditional job offer from the Company. Because the Company is a financial institution, the FDIC guidelines apply to all positions within the company and as such any and all job duties have a direct relationship to a candidate’s criminal history and that criminal history would need to align with the FDIC Section 19 regulations.

Zions Bancorporation, National Association prohibits illegal discrimination and reaffirms its policy of providing Equal Employment Opportunity (EEO), by extending equal employment and advancement opportunities to all employees and applicants for employment, without regard to race, color, religion, age (40 and over), sex, pregnancy, gender, disability, national origin, ethnic background, citizenship, protected veteran status, military service, sexual orientation, gender identity, genetic information or any other characteristic protected by applicable federal, state or local law.

It is the Company’s policy not to discriminate because of a person’s relationship or association with a protected veteran. This includes spouses and other family members. Also, Zions will safeguard the fair and equitable treatment of protected veteran spouses and family members with regard to all employment actions and prohibit harassment of applicants and employees because of their relationship or association with a protected veteran.

Applicants Requesting Accommodations: If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access our career site. You can request reasonable accommodations by contacting us at [e-mail] or 801/844-7618. Please email your resume/cover letter, indicate what position you are interested in and include "Accommodation needed" in the subject line to ensure your information is routed to the appropriate contact.

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