Administrative Support/ Receptionist - El Segundo, CA

Jacobs; Los Angeles (CA); On-site; USD 66,000 - 92,000; Full time

Job summary

Join a leading company as an Administrative Support/Receptionist in El Segundo, CA, where you'll manage front desk operations, engage with clients, and handle critical accounts payable tasks. Leverage your organization skills in a dynamic environment with opportunities for growth, while contributing to impactful operational projects.

Benefits

Medical, dental, and vision insurance

401(k) plan

Unlimited Paid Time Off (PPTO)

Flexible hybrid working policy

Employee stock purchase plan

Qualifications

• 2 to 5 years professional office experience required.
• Experience in a high-volume office setting preferred.
• Proficient in Microsoft Office, especially Word and Excel.

Responsibilities

• Manage front desk activities and greet incoming guests.
• Handle accounts payable functions and resolve invoice issues.
• Coordinate electronic events and update conference room schedules.

Skills

Organization

Attention to Detail

Customer Service

Education

High School Diploma or equivalent

AA Degree in Business, Office Management, or related field

Job description

Join to apply for the Administrative Support/ Receptionist - El Segundo, CA role at Jacobs

Join to apply for the Administrative Support/ Receptionist - El Segundo, CA role at Jacobs

This range is provided by Jacobs. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$66,300.00/yr - $91,200.00/yr

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

At Jacobs, we challenge what is currently accepted, so we can shape innovative and lasting solutions for tomorrow. Through the delivery of our operations and maintenance services, you’ll make it simpler and more seamless for our municipal clients to operate safely and efficiently, empowering communities to focus on what matters most to them – people.

Jacobs is searching for a dynamic Administrative Support/ Receptionist to join our team in El Segundo, CA. In this role, you'll oversee the front desk and all activities surrounding the front reception area. You’ll be the first point-of-contact and will meet and greet all incoming guests, ensuring that everyone is identified and provided a visitor’s badge, and safety acknowledgement. Additional responsibilities include accounts payable functions, ensuring that all purchase requisitions are entered in a timely manner, resolving invoice issues, tracking of requisitions until received, and processing purchase card transactions. Responsible for general records management including accounts payable records. Daily management of the phone system and incoming phone calls to the front desk. Responsible for coordinating the electronic events calendar with the client regarding conference room availability and updating schedules as necessary; ensure the conference rooms are configured correctly, and necessary catering needs are ordered and delivered. This position interfaces with all departments at the ECLWRF, Corporate Procurement, Finance, and our client to accomplish tasks. Additional duties assigned as needed.

Bring your team-focus, adaptability, and commitment to excellence, and we’ll help you grow what drives you – and deliver the world’s most challenging Operations Management projects, together.

#ourjacobs #bia #omfs #challengeaccepted

We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.

Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.

Here's what you'll need

• Two (2) to Five (5) years professional office experience required
• Experience working in a high-volume office setting
• High level of organization and detail-oriented
• Proficient with Microsoft Office (especially Word and Excel)
• Proficient experience with all office equipment (i.e. Fax Machine, Copy Machine, Postage Machine, Scanner, etc.)
• Valid CA Driver’s license with no major infractions
  
  
  

Ideally, You’ll Also Have

• High School Diploma or equivalent preferred
• AA Degree in Business, Office Management, or a related field of study preferred
• Two (2) years’ experience in Accounts Payable desired
• One (1) year experience with Accounts Payable software strongly preferred
  
  
  

Working Conditions & Physical Requirements

The work area can involve a working environment indoors, as well as outdoors, which could cause exposure to outdoor elements; proper environmental attire will be required. Some areas can have loud noise, active machinery, high pressure fluid systems, electrical equipment, confined spaces, heights and depths, fumes, airborne particles, noxious gases, pathogens and various chemicals. Safety is of the utmost importance. The use of appropriate safety equipment will be mandatory in these areas to prevent hazardous contact.

Must be able to sit, stand, stoop, twist and bend at the waist, turn, kneel, squat, raise arms above shoulder height, grasp, reach, perform repetitive hand movements and fine coordination when preparing reports and using a computer keyboard, have vision sufficient to read computer screens, printed documents and operate office equipment, have hearing in the normal range with or without correction. In an 8-hour time period must be able to transport self across the facility, ascend and descend stair steps, lift objects up to 50 pounds from floor level to waist height, wear and use appropriate safety equipment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk and/or hear. The employee is frequently required to stand for extended periods; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb stairs or ladders or balance; stoop, kneel, crouch, or crawl and taste or smell. The employee must periodically lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision as well as the ability to distinguish color and shades. Technical dexterity is required in performing chemical and instrumental analytical procedures.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly exposed to outside weather conditions. The noise level in the work environment is usually moderate. The employee may be exposed to odors, silica, dust, fumes, smoke, gases, greases, oils, electrical energy, solvents and vibrations. The employee may work on slippery/uneven surfaces, around machinery with moving parts, moving objects/vehicles, and ladder/scaffolding, below ground and may be exposed to water and other liquid materials.

The employee will be expected to follow the H&S Manual guidelines and wear the appropriate PPE as instructed.

Posted Salary Range Minimum

66,300.00

Posted Salary Range Upper

91,200.00

Jacobs’ health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount. Eligible employees may also enroll in a deferred compensation plan or the Executive Deferral Plan. Jacobs has an unlimited U.S. Personalized Paid Time Off (PPTO) policy for full-time salaried/exempt employees, seven paid holidays, one floating holiday, and caregiver leave. And certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock.

The base salary range for this position is $66,300.00 to $91,200.00. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Qualified applicants with criminal histories will be considered for employment.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Civil Engineering, Design Services, and IT Services and IT Consulting

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