Cannabis A/R & A/P Specialist - In Person

The Joint Dispensary; Norridge (IL); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

The Joint Dispensary is seeking an A/R & A/P Specialist to ensure accurate invoicing, timely payments, and clean reconciliation across two cannabis businesses operating in a cash‑driven environment. You will collaborate with cultivation and retail teams to align inventory data with financial records.

This role requires 2–3+ years in full‑cycle A/R/A/P, proficiency in QuickBooks or Sage, and strong Excel skills.

Qualifications

• 2–3+ years of A/R and/or A/P experience; full-cycle experience in both functions strongly preferred.
• Proficiency in QuickBooks, Sage, or comparable accounting software; strong Excel skills.
• Experience in cannabis, retail, manufacturing, or distribution — environments with high transaction volume and inventory complexity.
• Familiarity with METRC or cannabis seed‑to‑sale tracking systems a meaningful plus.
• Strong reconciliation skills – you find the dollar that’s off and you don’t stop until you know why.

Responsibilities

• Generate and issue accurate invoices to wholesale buyers and retail partners on time, every time.
• Track outstanding balances, follow up on past-due accounts, and manage collections professionally.
• Reconcile customer payments against invoices; post receipts and resolve discrepancies quickly.
• Maintain clean aging reports and provide weekly A/R status updates to management.
• Coordinate with the dispensary team to ensure POS sales data reconciles with daily cash deposits.
• Process vendor invoices accurately and route for approval in accordance with internal controls.
• Schedule and execute payments – check, ACH, and cash – while optimizing payment timing for cash flow.
• Maintain vendor records, W‑9s, and 1099 documentation; manage year-end 1099 filings.
• Reconcile vendor statements and resolve billing disputes with professionalism.
• Track and code all expenses to the correct entity, department, and cost center.

Skills

Accounts Receivable

Accounts Payable

Excel

Education

Associate degree in Accounting

Bachelor’s degree in Accounting

Tools

QuickBooks

Sage

Job description

The Joint Dispensary is seeking an A/R & A/P Specialist to ensure accurate invoicing, timely payments, and clean reconciliation across two cannabis businesses operating in a cash‑driven environment. You will collaborate with cultivation and retail teams to align inventory data with financial records.

This role requires 2–3+ years in full‑cycle A/R/A/P, proficiency in QuickBooks or Sage, and strong Excel skills.