Accounting Specialist (Accounts Receivable and Accounts Payable)

The Joint Dispensary; Norridge (IL); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

The Joint Dispensary is seeking an A/R & A/P Specialist to ensure accurate invoicing, timely payments, and clean reconciliation across two cannabis businesses operating in a cash‑driven environment. You will collaborate with cultivation and retail teams to align inventory data with financial records.

This role requires 2–3+ years in full‑cycle A/R/A/P, proficiency in QuickBooks or Sage, and strong Excel skills.

Qualifications

• 2–3+ years of A/R and/or A/P experience; full-cycle experience in both functions strongly preferred.
• Proficiency in QuickBooks, Sage, or comparable accounting software; strong Excel skills.
• Experience in cannabis, retail, manufacturing, or distribution — environments with high transaction volume and inventory complexity.
• Familiarity with METRC or cannabis seed‑to‑sale tracking systems a meaningful plus.
• Strong reconciliation skills – you find the dollar that’s off and you don’t stop until you know why.

Responsibilities

• Generate and issue accurate invoices to wholesale buyers and retail partners on time, every time.
• Track outstanding balances, follow up on past-due accounts, and manage collections professionally.
• Reconcile customer payments against invoices; post receipts and resolve discrepancies quickly.
• Maintain clean aging reports and provide weekly A/R status updates to management.
• Coordinate with the dispensary team to ensure POS sales data reconciles with daily cash deposits.
• Process vendor invoices accurately and route for approval in accordance with internal controls.
• Schedule and execute payments – check, ACH, and cash – while optimizing payment timing for cash flow.
• Maintain vendor records, W‑9s, and 1099 documentation; manage year-end 1099 filings.
• Reconcile vendor statements and resolve billing disputes with professionalism.
• Track and code all expenses to the correct entity, department, and cost center.

Skills

Accounts Receivable

Accounts Payable

Excel

Education

Associate degree in Accounting

Bachelor’s degree in Accounting

Tools

QuickBooks

Sage

Job description

The Joint Dispensary operates across cultivation and retail — two distinct cannabis businesses that run on tight margins, precise inventory, and cash-based transactions. We need an A/R & A/P Specialist who understands that numbers tell a story and who takes pride in making sure every invoice, payment, and reconciliation is exactly right.

Pay

$23.00 - $25.00 per hour

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

What You Own

Accounts Receivable

• Generate and issue accurate invoices to wholesale buyers and retail partners on time, every time.
• Track outstanding balances, follow up on past-due accounts, and manage collections professionally.
• Reconcile customer payments against invoices; post receipts and resolve discrepancies quickly.
• Maintain clean aging reports and provide weekly A/R status updates to management.
• Coordinate with the dispensary team to ensure POS sales data reconciles with daily cash deposits.

Accounts Payable

• Process vendor invoices accurately and route for approval in accordance with internal controls.
• Schedule and execute payments – check, ACH, and cash – while optimizing payment timing for cash flow.
• Maintain vendor records, W-9s, and 1099 documentation; manage year-end 1099 filings.
• Reconcile vendor statements and resolve billing disputes with professionalism.
• Track and code all expenses to the correct entity, department, and cost center.

Inventory & Operations Collaboration

• Partner with the cultivation team to reconcile harvest yields, transfer records, and METRC manifest data against financial records.
• Coordinate with dispensary operations to ensure inventory receipts and wholesale purchase orders match A/P invoices.
• Flag variances between physical inventory counts and financial records; work cross‑functionally to resolve root causes.
• Support monthly close by providing accurate A/R and A/P subledger data to the accounting team.
• Assist with cannabis excise tax and state fee tracking as it relates to purchases and sales.

Reporting & Process

• Maintain organized, audit‑ready financial records across both entities.
• Prepare weekly cash flow summaries for ownership and management.
• Identify process inefficiencies and recommend improvements to billing, payment, and reconciliation workflows.
• Support the external CPA firm during tax season, audits, and financial reviews.

What We’re Looking For

• 2–3+ years of A/R and/or A/P experience; full-cycle experience in both functions strongly preferred.
• Proficiency in QuickBooks, Sage, or comparable accounting software; strong Excel skills.
• Experience in cannabis, retail, manufacturing, or distribution — environments with high transaction volume and inventory complexity.
• Familiarity with METRC or cannabis seed‑to‑sale tracking systems a meaningful plus.
• Strong reconciliation skills – you find the dollar that’s off and you don’t stop until you know why.
• Comfortable working in a cash‑intensive business with the discretion and controls that requires.
• Collaborative communicator who can translate financial details clearly for non‑finance teammates.
• Highly organized, self‑directed, and deadline‑driven with zero tolerance for your own errors.
• Associate’s or Bachelor’s degree in Accounting, Finance, or Business preferred.

What We Offer

• Competitive salary commensurate with experience.
• Health, dental, and vision benefits.
• Employee discount across The Joint’s product lineup.
• Direct visibility to ownership and leadership – your work drives real business decisions.
• A front‑row seat to cannabis operations across cultivation and retail in a growing multi‑entity company. If the numbers are always right because of you, you’ll fit right in.

Work Location: In person