Cannabis Accounts Payable Specialist - Precise & Compliant

T E C Industrial Inc; Tampa (FL); On-site; USD 65,000 - 75,000; Full time

Job summary

Red White & Bloom Florida Inc. in Tampa, FL seeks an Accounts Payable Specialist to process invoices, approve payments, and maintain precise vendor records. This role emphasizes accuracy, confidentiality, and regulatory compliance in a cannabis‑regulated environment.

You will work with cross‑functional teams to ensure timely payments, assist in month‑end close, and support internal/external audits. Requires 2‑year degree and 3–5 years' AP experience.

Qualifications

• Associate or bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred; equivalent relevant experience may be considered.
• 3–5 years of accounts payable, accounting, bookkeeping or related finance experience preferred.
• Experience with accounts payable processes, invoice coding, payment processing, reconciliations, and basic accounting principles.
• Experience with accounting or ERP software and Microsoft Excel.

Responsibilities

• Process vendor invoices and payment requests in accordance with company policies and approval procedures.
• Verify invoices for documentation, authorization, coding, mathematical accuracy, and PO/receiving information.
• Enter invoices, credits, and other AP transactions accurately and timely in ERP systems.
• Prepare and process scheduled payment runs (checks, ACH, wires, etc.).
• Maintain vendor records, including payment terms, contact info, tax documentation, and supporting records.
• Research and resolve invoice discrepancies, duplicate invoices, missing approvals, pricing differences, credits, and vendor account issues.
• Respond to vendor and internal inquiries regarding invoice and payment status professionally and promptly.
• Reconcile vendor statements and assigned accounts; follow up on outstanding items.
• Assist with month-end and year-end close activities and AP accruals.
• Assist with Form W‑9 information and 1099 reporting as assigned.
• Review employee expense reports for documentation and compliance.
• Maintain organized AP records; support audits with invoices and documentation.
• Follow internal controls and report any unusual or fraudulent activity.
• Set up vendor accounts; manage vendor documentation.

Skills

Accounts payable processing

Accuracy and attention to detail

Reconciliation and problem solving

Internal controls and compliance

Organization and time management

Confidentiality

Cross-functional communication

Education

Accounting/Finance degree preferred

Tools

Microsoft Excel

ERP software

Job description

Red White & Bloom Florida Inc. in Tampa, FL seeks an Accounts Payable Specialist to process invoices, approve payments, and maintain precise vendor records. This role emphasizes accuracy, confidentiality, and regulatory compliance in a cannabis‑regulated environment.

You will work with cross‑functional teams to ensure timely payments, assist in month‑end close, and support internal/external audits. Requires 2‑year degree and 3–5 years' AP experience.