Candidate Interview Confirmation Assistant

Hrstalentsolutions; Dayton (OH); Remote; USD 34,000 - 49,000; Part time

Benefits offered by this job

Remote work

Competitive hourly pay

Job summary

Hrstalentsolutions is seeking a Candidate Interview Confirmation Assistant to support remote scheduling and confirmation tasks. The role focuses on ensuring accurate meeting details, clear messaging, and reliable status records for each candidate interaction.

You will handle calendar entries, emails, and online records, and you may learn the candidate record system while following approved guidance. This position is remote and can be part-time or full-time, with pay at $30 per hour.

Qualifications

• Experience in calendar management and recordkeeping is helpful.
• Ability to communicate clearly by email and through scheduling notes.
• Familiarity with recruiting processes is a plus.
• No candidate assessment required; follow approved guidance.

Responsibilities

• Send confirmations and update the recruiter with changes.
• Match candidate with interview record and verify details.
• Record responses and route questions to the recruiter.
• Handle scheduling changes and maintain a clean status record.

Skills

Calendar management

Email correspondence

Recordkeeping

Office administration

Communication

Job description

Candidate Interview Confirmation Assistant

Remote recruiting administration · Part-time or full-time

An interview invitation is only useful when the candidate knows the correct time and how to attend. This role supports the confirmation stage: check the approved meeting details, send a clear message, record the candidate’s response, and flag a change that needs the recruiter’s direction. You will not assess candidates or decide who advances in the process.

Before sending a confirmation

• Match the candidate name with the assigned interview record.
• Check the confirmed date, time, meeting format, and interviewer.
• Use the approved online meeting or contact instructions.
• Send a concise message through the assigned channel.
• Record a confirmation, question, cancellation, or request to change.
• Update the recruiter when a decision or new time is needed.

Suppose a candidate replies that the time in the email differs from the calendar invitation. Read the latest approved scheduling note rather than choosing one version yourself. Bring the mismatch to the recruiter or scheduling owner and make sure the final message reflects the confirmed arrangement. An outdated invitation should not remain the only visible record of the meeting.

Some candidate questions are straightforward, such as where to find the provided meeting link. Others ask about the selection process or interview content. Answer only from approved guidance and route the rest. A confirmation is a practical customer service exchange: the candidate should feel informed, and the recruiting team should have a reliable status record.

Work behind the message

This job includes office administration tasks such as checking calendar entries, noting replies in an online applicant record, and keeping separate interviews distinct. If a candidate has not answered, follow the employer’s reminder process rather than assuming attendance or withdrawal. When a reschedule is approved, update the appropriate invitation and note the new status so both sides know what has changed.

You will need accurate written communication and comfort using email, calendars, and online records. Previous recruiting, customer service, or office administration experience is useful but not required. New applicants can learn the assigned candidate record system and confirmation steps. Coordinating meetings in another setting can provide transferable skills.

Pay: $30 per hour. The role is remote and can be part-time or full-time. Candidate details should be handled in a private home office or another suitable workspace. Actual hours and employer procedures will be confirmed for the opening.

Next step for applicants

Show any scheduling, email communication, or careful recordkeeping experience that relates to this job. A previous recruiting title is not required. If you're selected for the next step, you may be asked to complete an application on the hiring company's website.

New applicants are welcome to present transferable skills from work, study, or volunteer responsibilities. The hiring company will provide its actual meeting process for the role.