Candidate Interview Confirmation Assistant

HRS Talent Solutions; Dayton (OH); Remote; USD 36,000 - 48,000; Part time

Job summary

HRS Talent Solutions is seeking a Candidate Interview Confirmation Assistant to support the confirmation stage of our interview process. The role focuses on verifying meeting details, sending clear messages, recording responses, and flagging changes for recruiters. It does not involve evaluating candidates.

This remote position offers flexible hours (part-time or full-time) with a pay rate of $30 per hour. Candidates should be comfortable using email, calendars, and online applicant records, and

Qualifications

• Experience with calendar entries and online applicant records.
• Strong written communication in email and messaging.
• Ability to follow approved scheduling guidance.
• Familiarity with remote work tools preferred but not required.

Responsibilities

• Check calendar entries against the interview schedule.
• Record candidate responses in the online applicant record.
• Keep interviews distinct and properly labeled in the system.
• Notify recruiters of any changes and obtain direction for updates.
• Send concise messages through the approved channel and document confirmations, questions or cancellations.

Skills

Office administration

Calendar management

Written communication

Recordkeeping

Remote work readiness

Tools

Applicant tracking system

Job description

Candidate Interview Confirmation Assistant

Remote recruiting administration · Part-time or full-time

An interview invitation is only useful when the candidate knows the correct time and how to attend. This role supports the confirmation stage: check the approved meeting details, send a clear message, record the candidate’s response, and flag a change that needs the recruiter’s direction. You will not assess candidates or decide who advances in the process.

Before sending a confirmation

• Match the candidate name with the assigned interview record.
• Check the confirmed date, time, meeting format, and interviewer.
• Use the approved online meeting or contact instructions.
• Send a concise message through the assigned channel.
• Record a confirmation, question, cancellation, or request to change.
• Update the recruiter when a decision or new time is needed.

Suppose a candidate replies that the time in the email differs from the calendar invitation. Read the latest approved scheduling note rather than choosing one version yourself. Bring the mismatch to the recruiter or scheduling owner and make sure the final message reflects the confirmed arrangement. An outdated invitation should not remain the only visible record of the meeting.

Some candidate questions are straightforward, such as where to find the provided meeting link. Others ask about the selection process or interview content. Answer only from approved guidance and route the rest. A confirmation is a practical customer service exchange: the candidate should feel informed, and the recruiting team should have a reliable status record.

Work behind the message

This job includes office administration tasks such as checking calendar entries, noting replies in an online applicant record, and keeping separate interviews distinct. If a candidate has not answered, follow the employer’s reminder process rather than assuming attendance or withdrawal. When a reschedule is approved, update the appropriate invitation and note the new status so both sides know what has changed.

You will need accurate written communication and comfort using email, calendars, and online records. Previous recruiting, customer service, or office administration experience is useful but not required. New applicants can learn the assigned candidate record system and confirmation steps. Coordinating meetings in another setting can provide transferable skills.

Pay: $30 per hour. The role is remote and can be part-time or full-time. Candidate details should be handled in a private home office or another suitable workspace. Actual hours and employer procedures will be confirmed for the opening.

Next step for applicants

Show any scheduling, email communication, or careful recordkeeping experience that relates to this job. A previous recruiting title is not required. If you're selected for the next step, you may be asked to complete an application on the hiring company's website.

New applicants are welcome to present transferable skills from work, study, or volunteer responsibilities. The hiring company will provide its actual meeting process for the role.