Candidate Experience Architect (Recruiting Coordinator)

TraceLink, Inc; Wilmington (DE); On-site; USD 71,000 - 87,000; Full time

Job summary

TraceLink, Inc is seeking a Candidate Experience Associate (Recruiting Coordinator) to drive a smooth, positive candidate journey from interview scheduling to day one. You’ll primarily support US hiring, with some EMEA coordination, partnering with recruiters, hiring managers, and candidates to keep the process moving seamlessly.

You will own interview scheduling, manage offers, onboard new hires, and build reports in Greenhouse.

Qualifications

• 3-5 years of recruiting coordination, HR operations, or a similar candidate-facing role.
• Hands-on experience with Greenhouse Recruiting (or a similar ATS).
• Proficiency with Zoom and Google Calendar for scheduling and coordination.
• Strong organizational skills with the ability to manage multiple priorities and stakeholders.
• Excellent written and verbal communication, including candidate outreach.
• Proactive, detail-oriented mindset with ownership.

Responsibilities

• Own end-to-end interview scheduling, primarily for US roles with some EMEA support, coordinating executive level logistics.
• Manage the offer process accurately and on time.
• Onboard new hires into internal systems, ensuring all steps are completed ahead of day one.
• Partner with Recruiters, hiring managers, and cross-functional stakeholders throughout the hiring journey.
• Build reports and dashboards in Greenhouse and ensure process audit requirements.
• Coordinate interviews using Zoom and Google Calendar, resolving scheduling conflicts.

Skills

Recruiting coordination

HR operations

Greenhouse Recruiting

Zoom scheduling

Google Calendar

Candidate outreach

Education

Bachelor’s degree

Tools

Greenhouse Recruiting

Job description

TraceLink, Inc is seeking a Candidate Experience Associate (Recruiting Coordinator) to drive a smooth, positive candidate journey from interview scheduling to day one. You’ll primarily support US hiring, with some EMEA coordination, partnering with recruiters, hiring managers, and candidates to keep the process moving seamlessly.

You will own interview scheduling, manage offers, onboard new hires, and build reports in Greenhouse.