Cancer Center Executive Support Specialist

Stony Brook University

Stony Brook, Northern (NY, KY)

Hybrid

USD 50,000 - 61,000

Full time

7 days ago

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Job summary

Stony Brook University Hospital's Cancer Center is seeking a Business Support Assistant II to provide administrative and executive support to Cancer Services leadership, coordinating calendars, communications, and meeting materials. You will interact with senior management, prepare reports, assist with invoices, and help drive smooth daily operations in a fast-paced health care environment.

Qualifications include an Associate's degree and 2+ years of admin experience (or 4 years without).

Qualifications

Associates degree and at least 2 years of full-time administrative experience, or 4 years if no degree.
Ability to manage multiple priorities, coordinate complex schedules and travel in a fast-paced environment.
Proficiency with Microsoft Office applications, email, calendar software, and internet.

Responsibilities

Maintain and coordinate calendar(s) and handle calls/visitors for Cancer Center leadership.
Draft, edit, and submit correspondence; manage inbound/outbound mail for leadership.
Coordinate travel plans and meeting materials; interface with senior management and staff.
Respond to inquiries; troubleshoot and provide solutions.
Prepare leadership correspondence and documents; prioritize and track action items.
Assemble meeting materials and attend meetings; follow up on action items.