Campus Visitation Staffing Assistant (NFWS)

Grand Canyon Education, Inc.; Phoenix (AZ); On-site; USD 21,000 - 25,000; Part time

Job summary

Grand Canyon University is seeking a part-time Campus Visitation Recruiting Assistant to coordinate interview scheduling and candidate communications. You will assist with tracking candidate progression and support outreach to promote opportunities on campus.

The role requires on-campus availability during spring break and summer months, with 15-20 hours per week and pay at minimum wage. Training materials and Workday access may be used.

Qualifications

• Customer service orientation and strong communication skills.
• Proactive, organized and reliable in a campus setting.
• Ability to multitask and manage time effectively.

Responsibilities

• Coordinate interview and training session scheduling using the Staffing Specialist's calendar.
• Send follow-up emails, texts, and calls to candidates and answer routine inquiries.
• Maintain records of applicants and notify Workday status changes.
• Prepare and assemble training materials for Staffing Specialist sessions.
• Promote job opportunities and trainings via campus advertising and social media.
• Other duties as assigned.

Skills

Customer service

Communication

Multitasking

Organized

Education

GCU student status

GPA requirements

Tools

MS Office Suite

Workday

Job description

Position Summary/Purpose

Supports the Campus Visitation Staffing Specialist by coordinating candidate interactions with the Staffing Specialist throughout the hiring process. This position involves coordinating interview scheduling, facilitating communication during candidate courtship and on-boarding, and assisting with tracking of candidate’s progression during hiring phase, all aimed at enhancing the candidate experience and promoting job opportunities effectively. Through administrative support and outreach efforts, this role contributes to a streamlined, preparative, and engaging recruitment process for students.

Position Summary/Purpose

Supports the Campus Visitation Staffing Specialist by coordinating candidate interactions with the Staffing Specialist throughout the hiring process. This position involves coordinating interview scheduling, facilitating communication during candidate courtship and on-boarding, and assisting with tracking of candidate’s progression during hiring phase, all aimed at enhancing the candidate experience and promoting job opportunities effectively. Through administrative support and outreach efforts, this role contributes to a streamlined, preparative, and engaging recruitment process for students.

Primary Responsibilities /Accountabilities/ Essential Functions

• Coordinate the scheduling of interviews and training sessions for candidates using Staffing Specialist’s calendar, ensuring timely and thorough communication.
• Facilitate candidate engagement by sending prompt follow-up emails, texts, and calls, while providing essential support and answering low-level inquiries throughout the hiring process
• Maintain accurate records of applicants and take primary in notifying the Student Employment Team of candidate status changes/transfers for Workday designations and linked requisitions.
• Prepare and assemble physical copies of existing training materials for Staffing Specialist’s training sessions, ensuring all necessary resources are available for participants.
• Assist in promoting job opportunities and training sessions by distributing advertising materials around campus and managing social media outreach.
• Other duties as assigned

Qualifications

• Must be available and willing to work on campus over spring break & summer months.
• Looking for 15-20 hours of work in office per week.
• Friendly, enthusiastic, proactive, self-starter, organized, creative, forward-thinking, and dependable
• Outstanding customer service and communication skills
• Confident using MS Office (Word, Excel, Outlook, etc.)
• Comfortable operating various office machines
• Comfortable multi-tasking on occasion
• Previous office experience preferred

Equipment Used and Responsibility

• GCE Laptop/Surface (including headset) to complete work-related tasks and strategies.
• Will work with MS Office Suite and Workday

Education

Grand Canyon University is committed to a student first policy. Therefore, all applicants must meet the following eligibility requirements to be considered for student employment:

• Enrolled at GCU as a full-time student in a Bachelor’s program or Master’s program.
• Retain a 2.0 GPA as a Bachelor level student or a 3.0 GPA as a Master level student.
• Maintain good financial and academic (SAP) standing with the University.

You may be subject to termination if you fall below the minimum requirements.

Pay rate: Minimum Wage

Anticipated End Date: June 30, 2026