Campus Safety Administrator

Planes; Cincinnati (OH); On-site; USD 25,000 - 26,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

HSA with Company Contribution

401(k) with Company Match

Paid Time Off

Sick Time

Paid Holidays

Employee Assistance Program (EAP)

Employee Referral Program

Career Growth Opportunities

Job summary

Planes Companies is hiring a Safety Administrator to support safety compliance, documentation management, training administration, and record keeping across campus operations and project work in the Cincinnati area.

The role requires organizing and maintaining safety files, coordinating training, and supporting audits while traveling weekly to campus locations. Strong MS Office and SharePoint skills are essential.

Qualifications

• High school diploma or equivalent required.
• Experience providing administrative support and document control.
• Proficiency with Microsoft Office suite (Excel, Word, Outlook, Teams).
• Experience maintaining organized electronic records/databases.

Responsibilities

• Maintain organized safety documentation for campus operations and project sites.
• Collect, review, track, and upload JSAs, toolbox talks, safety meeting records, and inspections.
• Manage electronic and physical safety files using SharePoint and company systems.
• Audit safety documentation for completeness, accuracy, signatures, and compliance.
• Track documentation submissions and follow up on missing or incomplete records.

Skills

Organizational skills

Communication skills

Time management

Attention to detail

Multi-tasking

Education

High School Diploma

Tools

Microsoft Office

SharePoint

Job description

Safety Administrator

Location: Downtown Cincinnati, OH

Pay: $18.00-$19.00 per hour

Schedule: Monday-Friday | Full-Time

Travel: Weekly travel to campus locations throughout the Cincinnati area

Join Planes Companies

Planes Companies is seeking a detail-oriented and organized Safety Administrator to support safety compliance, documentation management, training administration, and record keeping across corporate campus operations and project work. This role is ideal for an administrative professional who excels at organization, tracking deadlines, maintaining accurate records, and supporting multiple teams in a fast-paced environment.

The Safety Administrator serves as a key resource to Program Managers, Project Managers, Site Managers, and field personnel by ensuring safety documentation, certifications, training records, and compliance requirements are organized, complete, and readily accessible.

What You'll Do

Safety Documentation & Compliance

• Maintain organized and accurate safety documentation for campus operations and project sites
• Collect, review, track, and upload Job Safety Analyses (JSAs), toolbox talks, safety meeting records, inspections, and related documents
• Manage electronic and physical safety files using SharePoint and company systems
• Audit safety documentation for completeness, accuracy, signatures, and compliance requirements
• Track documentation submissions and follow up on missing or incomplete records
• Support customer reviews, audits, and compliance assessments

Training & Certification Administration

• Maintain employee training and certification records
• Coordinate required safety training, refresher courses, and annual training activities
• Track certification expirations and renewal requirements
• Schedule training sessions and maintain attendance records
• Collect and manage OSHA cards, operator qualifications, and equipment certifications

Reporting & Administrative Support

• Maintain compliance calendars, training matrices, certification logs, and tracking systems
• Prepare reports related to training, certifications, compliance activities, and overdue itemsProvide compliance updates and status reports to leadership
• Support the standardization and improvement of documentation processes across locations

Site Support

• Travel regularly to corporate campus locations throughout the Cincinnati area
• Review onsite documentation and safety binders
• Collect missing forms, records, and required signatures
• Communicate compliance findings and follow up with managers to resolve deficiencies

Qualifications

Required

• High School Diploma or equivalent
• Experience in administrative support, document control, compliance coordination, training administration, or a related field
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, Teams)
• Experience maintaining organized electronic records and databases
• Strong organizational, communication, and time management skills
• Ability to manage multiple priorities and deadlines
• Valid driver's license with the ability to travel regularly

Preferred

• Experience supporting safety, compliance, construction, facilities, maintenance, or operational programs
• Experience working with SharePoint and document management systems
• Familiarity with OSHA documentation and safety training records

What We're Looking For

• Exceptional attention to detail
• Strong administrative and document control skills
• Ability to work independently and follow established procedures
• Professional communication and follow-up skills
• Strong analytical and problem-solving abilities
• Ability to maintain confidentiality of sensitive information
• Comfortable coordinating with multiple departments and locations

Benefits

Planes Companies offers a comprehensive benefits package, including:

• Medical, Dental, and Vision Insurance
• Health Savings Account (HSA) Option with Company Contribution
• 401(k) with Company Match
• Paid Time Off, Sick Time and Paid Holidays
• Employee Assistance Program (EAP)
• Employee Referral Program
• Career Growth and Development Opportunities

Why Join Planes Companies?

At Planes Companies, we believe our people are our greatest asset. You'll be part of a collaborative team that values safety, accountability, service, and continuous improvement. This role provides the opportunity to make a direct impact on compliance, operational excellence, and safety compliance across multiple campus locations.