Campus Safety Administrator

Planes Moving and Storage; Cincinnati (OH); On-site; USD 25,000 - 26,000; Full time

Benefits offered by this job

Medical, Dental, and Vision

401(k)

Paid Time Off

Holidays

EAP

Employee Referral Program

Career Growth Opportunities

Job summary

Planes Companies is seeking a detail-oriented Safety Administrator to support safety compliance, documentation management, and training administration across campus operations. This role fits an organized administrative professional who can manage multiple teams in a fast-paced environment.

You will ensure that safety documentation, certifications, training records, and compliance requirements are organized and readily accessible, supporting Program Managers and Site Managers across locations.

Qualifications

• High School Diploma or equivalent required.
• Experience in administrative support, document control, compliance coordination, training administration, or a related field.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, Teams) and maintaining organized electronic records.

Responsibilities

• Maintain organized safety documentation for campus operations and project sites.
• Track, review, and upload JSAs, toolbox talks, safety meeting records, inspections, and related documents.
• Manage electronic and physical safety files using SharePoint and company systems.
• Audit safety documentation for completeness, accuracy, signatures, and compliance requirements.
• Track documentation submissions and follow up on missing or incomplete records; support audits and compliance assessments.
• Travel regularly to corporate campus locations throughout the Cincinnati area.
• Prepare reports related to training, certifications, compliance activities, and overdue items.

Skills

MS Office

Organization

Communication

Time management

Multitasking

Driver's license

Education

High School Diploma or equivalent

Tools

SharePoint

Job description

At Planes, everything starts with culture. Our TEAM culture is part of our DNA: it's evident in how we speak, in the choices we make, and in how we interact with our customers and with each other. We prioritize our culture because we know it's what makes us different - and it's what drives us to grow, and evolve, together.

Planes Employee Benefits

Our team members are our most valuable resources. That's why we offer full-time employees top-notch benefits.

Medical, Dental, and Vision

Planes offers competitive medical, dental, and vision plans to all our full-time employees.

401K

We help our employees save for their retirement by offering a 401k.

Paid Time Off

All of our employees are eligible for paid time off.

Holidays

Full-time employees are eligible for up to 8 paid holidays a year.

Join Our Team

Our team is also our family.

We're always moving, which means we're always looking for talented team members to help drive our company forward. More than half of our employees have been with Planes for at least a decade, and we’ve been named a Top Workplace by The Cincinnati Enquirer since 2014.

Service Crew

Being part of the Planes service team means more than just moving boxes: our team members make memorable moments and create meaningful customer experiences every day. Check out available positions for drivers, crew members, warehouse staff, and seasonal help.

Be a part of the team that plans and coordinates critical moments in the life of a person or business. Whether you’re interested in sales and marketing, operations, customer service, or claims and billing, we’ve got opportunities that will help you make an impact.

Planes is a great company to work for. I've been in this industry for 25 years, worked for a couple agents and feel strongly Planes is one of the best. I get more support here than I did at my last company, (the last few years there). This is not an easy industry, especially in the summer season, it can be very stressful. From the day I started at Planes I felt the support and help from management down to everyone of my Team members, in every department. Planes is a great TEAM!!

Position:Campus Safety Administrator

Location: Cincinnati, OH

Job Id:650

# of Openings:1

Safety Administrator

Location: Downtown Cincinnati, OH
Pay: $18.00-$19.00 per hour
Schedule: Monday-Friday | Full-Time
Travel: Weekly travel to campus locations throughout the Cincinnati area

Join Planes Companies

Planes Companies is seeking a detail-oriented and organized Safety Administrator to support safety compliance, documentation management, training administration, and record keeping across corporate campus operations and project work. This role is ideal for an administrative professional who excels at organization, tracking deadlines, maintaining accurate records, and supporting multiple teams in a fast-paced environment.

The Safety Administrator serves as a key resource to Program Managers, Project Managers, Site Managers, and field personnel by ensuring safety documentation, certifications, training records, and compliance requirements are organized, complete, and readily accessible.

What You'll Do

Safety Documentation & Compliance

• Maintain organized and accurate safety documentation for campus operations and project sites
• Collect, review, track, and upload Job Safety Analyses (JSAs), toolbox talks, safety meeting records, inspections, and related documents
• Manage electronic and physical safety files using SharePoint and company systems
• Audit safety documentation for completeness, accuracy, signatures, and compliance requirements
• Track documentation submissions and follow up on missing or incomplete records
• Support customer reviews, audits, and compliance assessments

Training & Certification Administration

• Maintain employee training and certification records
• Coordinate required safety training, refresher courses, and annual training activities
• Track certification expirations and renewal requirements
• Schedule training sessions and maintain attendance records
• Collect and manage OSHA cards, operator qualifications, and equipment certifications

Reporting & Administrative Support

• Maintain compliance calendars, training matrices, certification logs, and tracking systems
• Prepare reports related to training, certifications, compliance activities, and overdue items
• Provide compliance updates and status reports to leadership
• Support the standardization and improvement of documentation processes across locations

Site Support

• Travel regularly to corporate campus locations throughout the Cincinnati area
• Review onsite documentation and safety binders
• Collect missing forms, records, and required signatures
• Communicate compliance findings and follow up with managers to resolve deficiencies

Qualifications

Required

• High School Diploma or equivalent
• Experience in administrative support, document control, compliance coordination, training administration, or a related field
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, Teams)
• Experience maintaining organized electronic records and databases
• Strong organizational, communication, and time management skills
• Ability to manage multiple priorities and deadlines
• Valid driver's license with the ability to travel regularly

Preferred

• Experience supporting safety, compliance, construction, facilities, maintenance, or operational programs
• Experience working with SharePoint and document management systems
• Familiarity with OSHA documentation and safety training records

What We're Looking For

• Exceptional attention to detail
• Strong administrative and document control skills
• Ability to work independently and follow established procedures
• Professional communication and follow-up skills
• Strong analytical and problem-solving abilities
• Ability to maintain confidentiality of sensitive information
• Comfortable coordinating with multiple departments and locations

Planes Companies offers a comprehensive benefits package, including:

• Medical, Dental, and Vision Insurance
• Health Savings Account (HSA) Option with Company Contribution
• 401(k) with Company Match
• Paid Time Off, Sick Time andPaid Holidays
• Employee Assistance Program (EAP)
• Employee Referral Program
• Career Growth and Development Opportunities

Why Join Planes Companies?

At Planes Companies, we believe our people are our greatest asset. You'll be part of a collaborative team that values safety, accountability, service, and continuous improvement. This role provides the opportunity to make a direct impact on compliance, operational excellence, and safety compliance across multiple campus locations.

Transparency in Coverage Rule (opens in new tab) This link leads to the machine readable files that are made available in response to the federal Transparency in Coverage Rule and includes negotiated service rates and out-of-network allowed amounts between health plans and healthcare providers. The machine-readable files are formatted to allow researchers, regulators, and application developers to more easily access and analyze data.

EEO (opens in new tab) - Planes is an equal employment opportunity employer. The company’s policy is not to discriminate against any applicant or employee based on race, color, sex, religion, national origin, age, disability, military status, genetic information, or any other basis protected by applicable federal, state, and local laws. The company also prohibits harassment of applicants or employees based on any other protected categories. It is also the company’s policy to comply with all applicable federal state and local laws respecting consideration of unemployment status in making hiring decisions.