Campus Rentals & Events Coordinator

Penn State University; Northern (KY); Hybrid; USD 2,066,000 - 2,755,000; Part time

Job summary

Penn State Brandywine is hiring a part-time Liaison for Community Rentals & Event support. The role is 20-24 hours per week, year-round, with regular on-campus presence to coordinate external facility rentals and internal space-use requests.

You will serve as the main contact for community partners and work across campus departments to ensure smooth event logistics. The position emphasizes strong customer service, organization, and communication as you manage inquiries, tours, agreements,

Qualifications

• Prior experience in customer service, event coordination, facilities support, or administrative roles.
• Strong communication and interpersonal skills, with the ability to represent the campus professionally.
• Excellent organizational skills and strong attention to detail.
• Ability to manage multiple priorities and meet deadlines in a collaborative environment.
• Comfort working with individuals from diverse backgrounds and across various campus departments.
• Familiarity with scheduling or reservation systems.
• Proficiency with standard office software and basic website content updates.

Responsibilities

• Serve as the primary point of contact for external facility rental inquiries.
• Coordinate internal space-use requests and ensure alignment with policies.
• Maintain schedules, prevent conflicts, and assist with billing/revenue tracking.
• Collaborate with Police, Maintenance, IT, and Food Services to support rentals.
• Prepare agreements and assist with website updates and forms.

Skills

Customer service

Event coordination

Facilities support

Administrative tasks

Strong communication

Organizational skills

Multitasking

Diversity & collaboration

Scheduling knowledge

Website content updates

Tools

Reservation systems

Office software

Job description

Penn State Brandywine is hiring a part-time Liaison for Community Rentals & Event support. The role is 20-24 hours per week, year-round, with regular on-campus presence to coordinate external facility rentals and internal space-use requests.

You will serve as the main contact for community partners and work across campus departments to ensure smooth event logistics. The position emphasizes strong customer service, organization, and communication as you manage inquiries, tours, agreements,