Registrar

Lifelong Learning Administration Co; Gardena (CA); On-site; USD 31,000 - 45,000; Full time

Job summary

ALTA VISTA INNOVATION HIGH SCHOOL is seeking a Registrar to manage student enrollments and records across multiple sites. The role involves data entry, transcript verification, and coordination with counselors and teachers.

Travel between Gardena, East LA, Watts regions may be required. Strong organizational, communication, and computer skills are essential for maintaining accurate student information systems.

Qualifications

• High school diploma or GED is required.
• 3 years office experience or 3 years in a public school setting handling student information processing responsibilities.
• Experience using student information databases.
• Experience with word processing and spreadsheet software.

Responsibilities

• Interprets transcripts of incoming students for conformance with grading and credit systems.
• Verify credits earned to fulfill graduation requirements.
• Enter data into the student information database (test scores, immunizations, records).
• Maintain records of completed coursework, grades, and transcripts.
• Assist teachers with information for student academic planning.
• Inform admins/counselors of potential credit deficiencies or unusual placements.
• Procure relevant student records/files between schools.
• Conduct pre-enrollment interviews with students and parents.
• Process requests for transcripts, verifications, and other documents.
• Compile student data and prepare general reports for management.
• Attend student and school events and participate in staff meetings.

Skills

Record keeping

Communication skills

Planning & organization

Independent worker

Team collaboration

Computer proficiency

Meet deadlines

Enrollment regulations

Education

High School Diploma/GED

Job description

Job Details

Job Location: Gardena [100] - Gardena, CA 90249

Position Type: Regular Full-Time

Salary Range: $22.66 - $32.96 Hourly

Job Shift: Day

Job Category: Classified

ALTA VISTA INNOVATION HIGH SCHOOL

Full Time, Monday - Friday; 8 a.m. - 4:30 p.m.

This position provides support to various school sites within the region, including East LA, Gardena, and Watts . The role may require travel between locations to meet site-specific needs.

Help Us Change Lives

We live by the motto that “There is a Student in Front of Everything We Do” and we are very passionate about it. Do you have a passion to work with students? If so, then this is an exciting opportunity for you! You’ll have the opportunity to work with a diverse group of students supporting their growth and development. Remember the person who made a difference in your life? Now it’s your turn.

Learn more about us at https://learn4life.org/

How You Will Make an Impact

The Registrar is responsible for information processing of student enrollments in accordance with school policy. This Position will interface with various departments and personnel to provide information concerning student records and school program completion.

RESPONSIBILITIES/DUTIES:

• Interprets transcripts of incoming students (e.g. cum folders, record card, withdraw grades from previous school, fines/fees from previous school, etc.) for the purpose of ensuring their conformance with school grading, curriculum and course credit systems


• Verify credits earned to fulfill graduation requirements


• Enter all necessary information in to student information database (i.e. Test scores, immunizations, court documents, records)


• Maintain records of students completed coursework including grades, grade changes, academic achievements, and student materials


• Assist Teachers with information for student academic planning


• Inform Administrators and/or Counselors of possible student credit deficiencies and/or unusual placements for the purpose of ensuring student success


• Liaison between schools to procure relevant student records/files


• Conduct pre-enrollment interviews with new students and parents


• Process requests from students, other districts, colleges/universities and/or employment agencies (e.g. transcripts, job verification, etc.) for the purpose of providing requested information


• Complete and maintain forms required by the Department of Children Social Services, State Disability, adult programs, and Cal Learn/El Nido


• Compile student data


• Prepare general, statistical and special reports for management


• Attend student and school events (i.e. Graduation, Open House)


• Participate in staff meetings (i.e. WASC, staff development), as requested


• Adherence to attendance policies


• Administrative duties, responsibilities, and activities may be assigned or changed from time to time

Qualifications

SPECIFIC KNOWLEDGE, SKILLS, LICENSES, CERTIFICATIONS, ETC:

• Excellent record keeping techniques


• Effective communication, reading and writing skills


• Effective planning and organizational skills


• Ability to work independently with minimal supervision


• Ability to collaborate with various levels of personnel


• Ability to use computer technology proficiently


• Ability to meet schedules and timelines


• Understanding of codes, regulations & laws related to student enrollment, graduation and transfer

MINIMUM QUALIFICATIONS:

• High school diploma or General Education diploma


• Minimum of 3 years office experience or a minimum of 3 years in a public school setting handling student school information processing responsibilities


• Experience using student information databases


• Experience with word processing and spreadsheet software

TRAVEL: Ability to travel in performance of job duties is required

PHYSICAL REQUIREMENTS:

• Mental Demands: high workflow management, high project coordination


• Finger Dexterity: using primarily just the fingers to make small movements such as typing, picking up small objects, or pinching fingers together


• Talking: especially where one must convey detailed or important instructions or ideas accurately, loudly, or quickly


• Average Hearing: able to hear average or normal conversations and receive ordinary information


• Average Visual Abilities: ordinary acuity necessary to prepare or inspect documents or operate machinery


• Physical Strength: sedentary work. Sitting most of the time, and occasionally exerts up to 10 lbs. of force (almost all office jobs)


• Frequent multi-tasking, changing of task priorities, repetitious exacting work required


• Working in a noisy, distracting environment with frequent deadline pressures