Receptionist - Bilingual preferred

Everman ISD; Fort Worth (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Everman ISD in Fort Worth is seeking a friendly administrative assistant to greet campus visitors, direct incoming calls, and provide clerical support across offices.

You will maintain records, enter attendance and PEIMS data, process mail and deliveries, and assist with reports and routine communications while upholding confidentiality and professionalism.

The role requires strong organization, basic math, and the ability to follow written instructions, with bilingual skills considered a plus.

Qualifications

• High school diploma or GED.
• Bilingual preferred.
• Ability to use PC/software to develop spreadsheets/databases and word processing.
• Proficient keyboarding, file maintenance and 10-key skills.
• Ability to meet established deadlines.
• Ability to follow written instructions.
• Ability to operate a multi-line phone system.
• Basic math skills.
• Strong organizational, communication and interpersonal skills.

Responsibilities

• Receive and direct incoming calls, take reliable messages and route to appropriate staff.
• Greet and direct campus visitors.
• Assist parents in checking students in and out of school.
• Receive, sort, and distribute mail, messages, documents and other deliveries.
• Assist with the receipt and distribution of student materials, including homework requests.
• Maintain visitor log and issue visitor passes.
• Collect and enter attendance and PEIMS data into established database and verify accuracy.
• Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of-semester reports or accounting reports.
• Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes if applicable.
• Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
• Assist parents, student and faculty with questions regarding student attendance.
• Process and transmit requests for student information and transcripts.
• Call parents to verify student absences as needed.
• Report all attendance problems to designated administrator.
• Assist with the enrollment, withdrawals and transfer of students and process applicable records.
• Assist campus administration with the preparation of reports and student data information.

Skills

Bilingual

PC and software use

Keyboarding/10-key

Time management

Follow instructions

Multi-line phone system

Basic math

Organizational/communication

Education

High school diploma or GED

Job description

Primary Purpose
Greet and direct campus visitors, direct incoming calls and take accurate messages, and provide clerical assistance.

Primary Purpose
Greet and direct campus visitors, direct incoming calls and take accurate messages, and provide clerical assistance.
Qualifications
Education/Certification:
High school diploma or GED
Special Knowledge/Skills
Bilingual preferred
Ability to use personal computer and software to develop spreadsheets and databases, and do word processing
Proficient keyboarding, file maintenance and 10-key skills
Ability to meet established deadlines
Ability to follow written instructions
Ability to operate multi-line phone system
Basic math skills
Strong organizational, communication and interpersonal skills
Experience
One to three years secretarial and/or office experience, preferably in public education environment
Major Responsibilities And Duties
Records, Reports, and Correspondence

• Receive and direct incoming calls, take reliable messages and route to appropriate staff.
• Greet and direct campus visitors.
• Assist parents in checking students in and out of school.
• Receive, sort, and distribute mail, messages, documents and other deliveries.
• Assist with the receipt and distribution of student materials, including homework requests.
• Maintain visitor log and issue visitor passes.
• Collect and enter attendance and PEIMS data into established database and verify accuracy of according to established procedures.
• Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of-semester reports or accounting reports.
• Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes if applicable.
• Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
• Assist parents, student and faculty with questions regarding student attendance.
• Process and transmit requests for student information and transcripts.
• Call parents to verify student absences as needed.
• Report all attendance problems to designated administrator.
• Assist with the enrollment, withdrawals and transfer of students and process applicable records.
• Assist campus administration with the preparation of reports and student data information.
  

Other

• Maintain confidentiality.
• Be punctual in all areas.
• Maintain a positive attitude.
• Be a positive role model for all students.
• Participate in staff development, faculty meetings, and special events as needed.
• Assist with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc.
• Maintain computerized files using personal computer, including reports, employee roster and mailing lists.
• Provide clerical assistance as needed.
• All other duties as assigned by the supervisor.
  

Supervisory Responsibilities
None
Equipment Used
Personal computer or online computer terminal, printer, copier, fax machine and calculator
Working Conditions
Mental Demands/Physical Demands/Environmental Factors:
Repetitive hand motions, prolonged use of computer, frequent interruptions, multitasking, confidentiality, work in stressful conditions and occasionally lift 30-35 pounds.