Campus Receptionist - Part-Time, HR & Events Support

Associated-Students-of; San Jose (CA); On-site; USD 25,000 - 39,000; Part time

Job summary

Associated Students (A.S.) is seeking a part-time receptionist to support the Human Resources department at the SJSU campus. You will assist with daily operations, greet walk-ins, and help with administrative tasks and event coordination.

The role requires strong communication, organization, and proficiency with MS Office. You will interact with staff, students, and university personnel, contributing to a professional and welcoming office environment.

Qualifications

• Must be a current matriculated SJSU student.
• Concentration in Human Resource Management, Business Administration or related degree preferred.
• One-year experience in clerical and administrative support is preferred.
• Knowledge of the SJSU campus and university services.

Responsibilities

• Executes reception area procedures, answers telephone calls, and provides information and assistance to staff, students, and visitors as needed.
• Provides administrative and clerical support, including filing, preparing business correspondence, and maintaining office records.
• Processes reservation requests for indoor conference rooms and responds to reservation inquiries in a timely manner.
• Ensures all meeting rooms and shared common areas are clean, organized, and properly maintained.
• Supports the Events Department with equipment rentals.
• May perform administrative tasks and provide support to the Human Resources Department, Associated Students staff, Board of Directors, and committees.
• Communicates professionally and effectively when responding to inquiries from employees, students, and the San José State University community.
• Delivers intercampus mail and runs campus-related errands as needed.
• Participates in monthly department meetings and other required meetings as scheduled by the supervisor.
• Completes special projects and other duties as assigned.
• Submits maintenance and facilities work orders as needed.
• Assists with onboarding for new employees.
• Supports the planning, coordination, and execution of internal Human Resources events.
• Creates marketing materials, flyers, and forms for internal HR programs and events.
• Assists with the development and promotion of employee wellness initiatives and programs.
• Supports the creation and distribution of the monthly Human Resources Newsletter.
• Participates in all A.S professional development trainings.
• Assists in distribution of posters and flyers for HR Events
• Assists with creating and delivering Birthday and Anniversary cards for A.S. Staff
• Completes tasks (e.g., errands, flyering, clerical support, research, phone calls, etc.) as assigned
• Represents the department at campus events and job fairs by staffing information tables, answering questions, and engaging with students and visitors.

Skills

Professionalism

Oral and written communication

Interpersonal skills

Business correspondence

Microsoft Office & G Suite

Education

Current SJSU student

HR/Business Administration concentration

1 year clerical/administrative experience (preferred)

Knowledge of SJSU campus/services

Job description

Associated Students (A.S.) is seeking a part-time receptionist to support the Human Resources department at the SJSU campus. You will assist with daily operations, greet walk-ins, and help with administrative tasks and event coordination.

The role requires strong communication, organization, and proficiency with MS Office. You will interact with staff, students, and university personnel, contributing to a professional and welcoming office environment.