Campus Programs & Office Manager

University of Texas at Austin; United States; On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

Health benefits

Vision/Dental/Life Insurance

Paid vacation and holidays

Retirement plans

Flexible spending accounts

LinkedIn Learning access

Staff tuition assistance

Employee discounts

Library access to UT Austin libraries

UT Shuttle & CapMetro rides

Job summary

University of Texas at Austin is seeking an Office Manager at the University Unions to provide administrative, budget, event, and program support within the Student Programs Office. The role entails handling reception, calendars, travel logistics, and procurement.

The position requires a high school diploma or GED plus five years of administrative experience; a Bachelor’s degree is preferred. Regular hours are Monday–Friday, with potential schedule extensions for events.

Qualifications

• High school diploma or GED.
• Five years' experience in an administrative or clerical role that includes making complex office decisions, preparing agendas, coordinating meetings, and handling incoming correspondence.
• Education may be substituted for each year of required experience.

Responsibilities

• Provide clerical support to the Director and department personnel, including office reception coverage, scheduling appointments, maintaining the Director’s calendar, drafting and finalizing correspondence, coordinating travel arrangements, managing prizes and awards, and coordinating event logistics.
• Serve as the first point of contact for students, campus partners, and other stakeholders interacting with the Student Programs Office.
• Assist in supervising departmental student employees to ensure proper office reception coverage and project management.
• Provide logistical support to University Unions and Campus Events and Entertainment students daily.
• Maintain and submit all internal departmental receipts and budget documents; process bills/invoices and reconcile monthly statements.
• Prepare purchase orders, contracts, service agreements, and other business documents for processing.
• Coordinate all departmental purchases and maintain office and event supply inventory.
• Manage all room reservations for events and meetings hosted by the Student Programs Office.
• Manage student organization office and locker rentals in the Texas Union.
• Review and edit all departmental advertising on University Unions websites, HornsLink, and other digital platforms.
• Manage equipment, key, and procurement card check-outs.
• Route maintenance and service requests.
• Process all incoming and outgoing mail and package deliveries for the office.
• Perform other functions and projects as assigned.

Skills

Administrative experience

Education

Bachelor’s degree

Job description

University of Texas at Austin is seeking an Office Manager at the University Unions to provide administrative, budget, event, and program support within the Student Programs Office. The role entails handling reception, calendars, travel logistics, and procurement.

The position requires a high school diploma or GED plus five years of administrative experience; a Bachelor’s degree is preferred. Regular hours are Monday–Friday, with potential schedule extensions for events.