Campus Payroll & Timekeeping Specialist

Dallas-Baptist-University; Dallas (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Dallas Baptist University in Dallas, TX, seeks an Assistant Payroll Administrator to support the Assistant VP for Payroll with monthly and bi-weekly payrolls, work-study programs, and related reports.

You will handle timecard reviews in ADP Time and Attendance, assist with W-4/I-9 processes, process direct deposits, prepare year-end W-2s, and help with year-end reporting and reconciliations.

Qualifications

• This role requires demonstrated payroll knowledge and ability to assist employees and supervisors with payroll-related issues.
• Strong foundation in basic accounting and MS Office.
• Excellent communication with students and employees.
• Ability to work with numbers and prepare spreadsheets.
• Understanding of current payroll practices.
• Strong problem-solving abilities.
• Familiarity with W-4 and I-9 forms for new employees.
• IT knowledge with database experience preferred.
• Detail oriented and able to multi-task.

Responsibilities

• Manage college work-study, regular student worker and adjunct payroll, file management, and corrections.
• Coordinate with Financial Aid work-study administrator on work-study matters.
• Review and transmit timecards from ADP Time and Attendance.
• Assist supervisors with Time and Attendance troubleshooting.
• Process employment-related forms (W-4, Direct Deposit, Part-Time and Student Worker exits, Payroll Advice).
• Data entry, transmission and download of various payrolls.
• Organize and monitor distribution of checks.
• Create, process and issue manual checks when necessary.
• Assist Assistant VP of Payroll with annual reporting (IPEDS, NDT, Time Accruals).
• Initiate direct deposit reversals and stop payment requests as necessary.
• Proactively pursue outstanding checks to aid in reconciliation.
• Prepare journal entries for payroll-related expenses including corrections and allocations.
• Prepare year-end W-2 for mailing.
• Manage Form W-4 Exempt Filers.
• Meet with employees to discuss pay-related matters.

Skills

Payroll support

MS Office proficiency

Communication skills

Numerical ability

Spreadsheet skills

Payroll compliance

W-4/I-9 knowledge

Problem solving

Attention to detail

Multi-tasking

Data entry

Education

FPC or Higher

Tools

ADP Time and Attendance

Job description

Dallas Baptist University in Dallas, TX, seeks an Assistant Payroll Administrator to support the Assistant VP for Payroll with monthly and bi-weekly payrolls, work-study programs, and related reports.

You will handle timecard reviews in ADP Time and Attendance, assist with W-4/I-9 processes, process direct deposits, prepare year-end W-2s, and help with year-end reporting and reconciliations.