Payroll Coordinator

Dallas-Baptist-University; Dallas (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Dallas Baptist University in Dallas, TX, seeks an Assistant Payroll Administrator to support the Assistant VP for Payroll with monthly and bi-weekly payrolls, work-study programs, and related reports.

You will handle timecard reviews in ADP Time and Attendance, assist with W-4/I-9 processes, process direct deposits, prepare year-end W-2s, and help with year-end reporting and reconciliations.

Qualifications

• This role requires demonstrated payroll knowledge and ability to assist employees and supervisors with payroll-related issues.
• Strong foundation in basic accounting and MS Office.
• Excellent communication with students and employees.
• Ability to work with numbers and prepare spreadsheets.
• Understanding of current payroll practices.
• Strong problem-solving abilities.
• Familiarity with W-4 and I-9 forms for new employees.
• IT knowledge with database experience preferred.
• Detail oriented and able to multi-task.

Responsibilities

• Manage college work-study, regular student worker and adjunct payroll, file management, and corrections.
• Coordinate with Financial Aid work-study administrator on work-study matters.
• Review and transmit timecards from ADP Time and Attendance.
• Assist supervisors with Time and Attendance troubleshooting.
• Process employment-related forms (W-4, Direct Deposit, Part-Time and Student Worker exits, Payroll Advice).
• Data entry, transmission and download of various payrolls.
• Organize and monitor distribution of checks.
• Create, process and issue manual checks when necessary.
• Assist Assistant VP of Payroll with annual reporting (IPEDS, NDT, Time Accruals).
• Initiate direct deposit reversals and stop payment requests as necessary.
• Proactively pursue outstanding checks to aid in reconciliation.
• Prepare journal entries for payroll-related expenses including corrections and allocations.
• Prepare year-end W-2 for mailing.
• Manage Form W-4 Exempt Filers.
• Meet with employees to discuss pay-related matters.

Skills

Payroll support

MS Office proficiency

Communication skills

Numerical ability

Spreadsheet skills

Payroll compliance

W-4/I-9 knowledge

Problem solving

Attention to detail

Multi-tasking

Data entry

Education

FPC or Higher

Tools

ADP Time and Attendance

Job description

Aid the Assistant VP for Payroll with general system maintenance, records, and college work-study programs. Administration of monthly, bi-weekly payrolls and various reports.

QUALIFICATIONS:

• FPC or Higher


• Skill in assisting employees and supervisors with payroll-related issues


• Basic Accounting


• Computer proficiency in Microsoft Office products


• Excellent communication skills to communicate with students and employees


• Ability to work with numbers and formulate spreadsheets


• Knowledge of current payroll practices


• Problem-solving abilities


• Complete understanding of employment forms such as W-4 and I-9 forms for new employees


• Information Technology knowledge with database experience is preferred


• Detail oriented


• Ability to multi-task

SPECIFIC RESPONSIBILITIES:

• Responsible for college work-study, regular student worker and adjunct payroll, file management, and corrections.


• Coordinating with Financial Aid work-study administrator on work-study matters.


• Review and transmit timecards from ADP Time and Attendance


• Assist supervisors with Time and Attendance troubleshooting


• Process Employment related forms, i.e. Form W-4, Direct Deposit, Part-Time and Student Worker Exit, and Payroll Advice


• Data entry, transmission and download of various payrolls.


• Organize and monitor distribution of checks.


• Create, process and positive pay manual checks when necessary.


• Assist Assistant VP of Payroll with annual reporting. i.e. IPEDS, NDT, and Time Accruals


• Initiate direct deposit reversals and stop payment requests as necessary.


• Pursuit of outstanding checks to aid in reconciliation process.


• Prepare journal entries for payroll related expenses including corrections and allocation.


• Prepare year end W-2 for mailing.


• Manage Form W-4 Exempt Filers.


• Meet with Employees to discuss pay-related matters.

WORK SCHEDULE:

This is a full-time position with regular office hours between 8:00 a.m. – 5:00 p.m., Monday – Friday.

WORK LOCATION:

This position will work on the main campus, located at 3000 Mountain Creek Parkway, Dallas, TX 75211

Requirements

• Must be a Christian who is a member of a church that holds Jesus Christ to be their Lord and Savior, and who holds solely the Old Testament and the New Testament as sacred Scriptures.


• DBU requires employees to follow all University policies and procedures, which exist to support the Christian mission of DBU and includes, but is not limited to, a Christian Code of Conduct. Click here to read

Dallas Baptist University complies with all applicable federal and state non-discrimination laws and does not engage in unlawful discrimination on the basis of age, biological sex, disability, veteran status, genetic information, race, color, or national origin in any employment practice, admissions, education program, or educational activity. Under federal and state law, the University may discriminate on the basis of religion in order to fulfill its purposes.