Campus Operations & Events Coordinator

Academy of Our Lady of Peace; San Diego (CA); Vor Ort; USD 65.000 - 90.000; Vollzeit

Zusammenfassung

The Academy of Our Lady of Peace in San Diego seeks a dedicated Campus Operations Coordinator to support the Facilities Department. You will manage scheduling, events, budgets, and vendor contracts while ensuring campus operations align with the school’s mission and standards.

Working closely with the Director of Facilities and school leadership, you will streamline workflows, maintain comprehensive records, and coordinate campus-wide events from concept through completion.

Qualifikationen

• Bachelor's degree preferred; significant relevant work experience may be considered in lieu of a degree.
• 3–5 years of progressively responsible experience in facilities operations, event coordination, logistics, or administrative/data management in a multi-function department.
• Experience managing budgets, vendors, contracts, and logistics for events or facilities operations.
• Experience maintaining records, data sets, or reporting systems, with strong attention to accuracy and detail.
• Demonstrated ability to plan and coordinate complex events and projects with minimal supervision.

Aufgaben

• Lead the planning, coordination, and execution of campus events, aligning logistics, staffing, and production timelines with the Director of Facilities and school leadership.
• Oversee event budgets, vendors, and related logistics with a high degree of organization, judgment, and follow-through.
• Coordinate space usage, vendor support, and campus readiness for school and community events.
• Create and revise room layouts, and lead on-site event setup, production, and clean-up.
• Arrange food and beverage service, audiovisual equipment, event signage, and décor in coordination with the Food Service Manager and outside vendors.
• Coordinate parent and community volunteer support for events.
• Prepare event materials, including registration lists, seating charts, nametags, and gift bags.
• Coordinate event traffic and parking logistics with the School Safety and Security Coordinator.
• Coordinate campus readiness for assemblies, emergency drills, and school-wide ceremonies, including graduation and Baccalaureate.
• Own and manage the campus facilities and events calendar using Qware (or successor scheduling software).
• Develop and maintain facilities logistics systems, workflows, and documentation that support efficient operations.
• Process work orders and service tickets from submission through completion, coordinating with the Senior Maintenance Technician.
• Coordinate room and space reservations for internal departments and outside organizations.
• Manage departmental supply ordering, inventory, and the purchasing and delivery of furniture and equipment.
• Consolidate maintenance, safety, and compliance data and reporting into a unified system for the Director of Facilities.
• Build and maintain department-wide data sets, trackers, and dashboards.
• Prepare regular reports and summaries for the Director of Facilities.
• Track departmental inventory across functional areas.
• Maintain the central filing and documentation system for administrative records.
• Identify opportunities to streamline department processes and reporting workflows.
• Coordinate day-to-day with outsourced janitorial and food service partners.
• Oversee and coordinate the outsourced food service program as the primary campus contact.
• Process invoices, track budgets, and manage credit card expense reporting.
• Prepare and modify event and vendor contracts as requested by the Director of Facilities.
• Coordinate transportation program communications with the Director of Facilities and Lead Van Driver.
• Communicate priorities, schedules, and project status to Facilities Director.

Kenntnisse

Excellent written and verbal comms

Plan and lead complex events/projects

Data management and reporting

MS Office & Google Suite proficiency

Professional discretion and judgment

Ausbildung

Bachelor's degree preferred

Tools

Qware scheduling software

Microsoft Office

Google Workspace

Jobbeschreibung

The Academy of Our Lady of Peace in San Diego seeks a dedicated Campus Operations Coordinator to support the Facilities Department. You will manage scheduling, events, budgets, and vendor contracts while ensuring campus operations align with the school’s mission and standards.

Working closely with the Director of Facilities and school leadership, you will streamline workflows, maintain comprehensive records, and coordinate campus-wide events from concept through completion.