OFFICE ASSISTANT - Part Time Evening

Essex County College; Newark (NJ); On-site; USD 22,000 - 23,000; Part time

Job summary

Essex County College in Newark, NJ, seeks an Office Assistant to support the Human Resources Office. The role handles correspondence and clerical tasks under the Director or designee, with a competitive hourly rate and potential supervisory duties of student workers.

The position requires a High School diploma, strong Microsoft Office skills, and the ability to work in a multicultural environment. Open dates: 10/20/2026; Close: 11/30/2026. Visa sponsorship is not offered.

Qualifications

• High School diploma or equivalent.
• Demonstrated knowledge of English, grammar, punctuation and business arithmetic.
• Excellent interpersonal skills.
• Ability to communicate effectively, orally and in writing.
• Ability to work in a multi-cultural environment.

Responsibilities

• Compile and maintain information to assist departmental staff with the operation of the office; prepare program information for mailing.
• Complete all required trainings.
• Assist instructors in preparing materials, supplies and equipment.
• Maintain daily attendance log of students and instructors.
• Maintain the materials, supplies and supplemental resources needed for the center.
• Promptly and accurately accept and relay telephone messages.
• Screen individuals coming into the office and direct to the appropriate staff person.
• Perform data entry and report retrieval using the LACES, and other departmental systems and databases. Prepare routine, special and ancillary reports as required.
• Disseminate and collect teacher and student evaluations.
• Establish and maintain an accurate filing system.
• Maintain strict confidentiality and security of student, staff and client records.
• Perform other related duties as required.

Skills

Interpersonal skills

Oral and written communication

Multi-cultural environment work

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

Essex County College Human Resources Department

Under the supervision of the Director or designee the Office Assistant handles correspondence and performs clerical and secretarial functions related to the operation of the office.

Please Note: Essex County College does not provide visa sponsorship of any kind. Candidates must be authorized to work in the United States at the time of application and for the duration of employment.

Compensation: This position offers a competitive hourly rate of $15.92 -16.00 per hour.

Join a collaborative, mission-driven college community dedicated to student success and academic excellence.

Supervisory Role

Oral and written instructions are received from the Director. The Office Assistant may supervise student workers.

Duties & Responsibilities

1. Compile and maintain information to assist departmental staff with the overall operation of the office. prepare program information for mailing.
2. Complete all required trainings.
3. Assist instructors in preparing materials, supplies and equipment.
4. Maintain daily attendance log of students and instructors.
5. Maintain the materials, supplies and supplemental resources needed for the center.
6. Promptly and accurately accept and relay telephone messages.
7. Screen individuals coming into the office and direct to the appropriate staff person.
8. Perform data entry and report retrieval using the LACES , and other departmental systems and databases. Prepare routine, special and ancillary reports as required.
9. Disseminate and collect teacher and student evaluations.
10. Establish and maintain an accurate filing system.
11. Maintain strict confidentiality and security of student, staff and client records.
12. Perform other related duties as required.

Physical Requirements

• Use strength to lift items needed to perform the functions of the job.
• Sit, stand and walk/move from place to place for required periods of time.
• Move between buildings.
• Speak and hear, communicate using telephone and/or walkie talkie.
• Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision.
• Communicate effectively in English, using proper grammar and vocabulary.
• Reach with hands and arms and use hands and fingers to handle objects and operate tools, including but not limited to, computers, keyboards, telephones, calculators, and controls.
• Bend, twist, climb, push, pull, and lift.

Additional Requirements

Minimum Qualifications

Minimum Experience (number of years), Knowledge and/or Abilities

1. High School diploma or equivalent.
2. Strong working knowledge of the Microsoft computer software applications.
3. Demonstrated knowledge of English, grammar, punctuation and business arithmetic.
4. Excellent interpersonal skills.
5. Ability to communicate effectively, orally and in writing.
6. Ability to work in a multi-cultural environment.

Minimum Education Requirements High School Diploma

Licenses and Certifications (including e.g., CPR, first aid, driver’s license, etc.)

Preferred Qualifications

Experience (number of years), Knowledge and/or Abilities

1. Experience in secretarial, clerical or office management.
2. Demonstrated knowledge of computerized record maintenance and management, preferably the Banner System.

Education Requirements

Licenses and Certifications (including e.g., CPR, first aid, driver’s license, etc.)

Posting Information

Open Date

Open Date 10/20/2026

Open Until Filled No

Close Date

Close Date 11/30/2026

Equal Employment Opportunity Statement

Essex County College is an Equal Opportunity Employer – All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ethnicity, citizenship status, ancestry, age, sex, sexual orientation, gender identity, gender expression sexual orientation, marital status, physical or mental disability, veteran status, military status, genetic information or any other characteristic protected by law.

Supplemental Questions

Required fields are indicated with an asterisk (*).