Campus Office Assistant — Excel, Canva & Seminar Prep

VILLANOVA UNIVERSITY; Northern (KY); Hybrid; USD 12,000 - 15,000; Part time

Job summary

Villanova University seeks an Office Assistant to support the Mechanical Engineering department with clerical tasks and reception duties. The role includes creating Excel spreadsheets, Canva slide materials, and Word documents for labels and name tags.

You will greet visitors, distribute mail, and help maintain a professional front desk area. The position offers part-time student work (approximately 13 hours/week) with a focus on supporting seminars, events, and general department operations.

Qualifications

• Good interpersonal skills are required.
• Position requires interaction with students, staff, faculty and guests.
• Ability to deal discreetly with sensitive information.

Responsibilities

• Create and maintain Excel spreadsheets.
• Use Canva templates to create slides and announcements.
• Use Word to create name tag inserts and mailing labels.
• Greet department visitors and distribute mail.
• Maintain a clean reception area and department meeting room.
• Restock supplies and assist with seminars and seasonal decorating.

Skills

Interpersonal skills

Discretion with sensitive information

Tools

Excel

Word

Canva

Job description

Villanova University seeks an Office Assistant to support the Mechanical Engineering department with clerical tasks and reception duties. The role includes creating Excel spreadsheets, Canva slide materials, and Word documents for labels and name tags.

You will greet visitors, distribute mail, and help maintain a professional front desk area. The position offers part-time student work (approximately 13 hours/week) with a focus on supporting seminars, events, and general department operations.