Events and Scheduling Coordinator

Regis University; Denver (CO); On-site; USD 52,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Tuition benefit for employees and fam

Paid Mission leave

Gift of Time—holiday closure

Flexible work arrangements

Job summary

Regis University is seeking an Events and Scheduling Coordinator to oversee day-to-day operations of the University’s Events and Conference Services, coordinating event logistics, communicating with clients, and maintaining accurate scheduling data.

The role focuses on supervising staff, collaborating with IT and campus partners, and generating reports to improve space utilization and scheduling efficiency in support of academic calendars and institutional policies.

Qualifications

• Experience in customer service or events.
• Demonstrated experience supervising a small staff.
• Cultural sensitivity in collaborative settings.

Responsibilities

• Coordinate day-to-day operations of the University’s Events and Conference Services.
• Coordinate event logistics, vendor coordination, and client communications for internal and external events.
• Serve as system administrator for the scheduling and space management system.
• Collaborate with campus partners such as IT, Campus Safety, Physical Plant, and other university departments to arrange for maintenance details and coordination within classrooms, conference rooms, and event spaces.
• Supervise event staff and student employees, including hiring, training, and performance management.
• Assist in preparing and updating academic course assignments, while maintaining compliance with academic calendar deadlines and institutional policies.
• Generate basic reports on classroom usage and scheduling accuracy.
• Perform other duties as necessary to support the needs of the Department and the University’s mission.

Skills

Customer service

Staff supervision

Cultural sensitivity

Education

Bachelor's degree

Job description

Working at Regis University

As Regis employees, we embrace our Jesuit Catholic values of respect, inclusion and equity, and welcome employees, faculty and students from all faiths and cultures. Together, we perform our duties in alignment with the mission of the University and seek dedicated individuals to contribute to and strengthen that mission and our service to students. Why Work at Regis?

Job Summary:

The Events and Scheduling Coordinator is responsible for facilitating the day-to-day operations of the University’s Events and Conference Services, supporting the planning, scheduling, and execution of campus events. The role focuses on coordinating event logistics, communicating with internal and external clients, maintaining accurate scheduling and space data, and serving as a daily user and point of contact for the scheduling and space management system.

Major Duties and Responsibilities:

Coordinate the day-to-day operations of the University’s Events and Conference department, including event logistics, vendor coordination, and client communications for internal and external events.

Serve as a system administrator for the scheduling and space management system ensuring accurate space data and efficient event scheduling.

Monitor and improve processes for event planning, customer service, and resource allocation to enhance client satisfaction and operational efficiency.

Collaborate with campus partners such as IT, Campus Safety, Physical Plant, and other university departments to arrange for maintenance details and coordination within all classrooms, conference rooms, communal areas, and event spaces.

Supervise event staff and student employees, including hiring, training, and performance management.

Assist in preparing and updating academic course assignments, while maintaining compliance with academic calendar deadlines and institutional policies, in collaboration with department chairs and program coordinators.

Generate basic reports on classroom usage and scheduling accuracy.

Perform other duties as necessary to support the needs of the Department and the University’s mission.

Working Conditions:

Working conditions are normal for an office environment. Work may require occasional weekend and/or evening work.

Required Qualifications

• Experience working in a customer service field and/or experience in events. Demonstrable examples of supervising a small staff.
• Demonstrate a track record of cultural sensitivity in collaborative settings.

Preferred Qualifications

• Bachelor’s degree

The following skills, abilities and physical requirements can be performed with or without accommodation.

• Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Speaking - Talking to others to convey information effectively.
• Coordination - Adjusting actions in relation to others’ actions.
• Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Negotiation - Bringing others together and trying to reconcile differences.
• Complex Problem Solving - Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

This position will remain posted until filled, with a preferred application deadline of September 7th, 2026. Applications received by this date will receive full consideration.

Regis University offers a broad range of benefits that includes:

• Comprehensive group health insurance, including medical, dental, vision, disability and life insurance.
• A generous tuition benefit for employees, spouses and dependents
• Paid Mission leave to allow our employees to engage in acts of service or to have time for personal reflection.
• The “Gift of Time” when Regis closes between Christmas Day and New Year’s Day.
• Options for flexible work arrangements based on position.

Pay Rate:

$57,784 / annually

Application Deadline:

Post Internally and Externally