Student Events & Scheduling Leader

University Health Services; Madison (WI); Hybrid; USD 57,795 - 62,000; Full time

Benefits offered by this job

Remote work up to 1 day

Job summary

University of Wisconsin–Madison’s Recreation & Wellbeing (Rec Well) seeks a detail-oriented Coordinator of Scheduling & Events to support planning and execution of thousands of student-focused practices, competitions, and meetings across indoor and outdoor spaces. You will coordinate facility scheduling, mentor student employees, and ensure excellent customer service in a fast-paced team environment.

Reporting to the Assistant Director of Scheduling & Events, this role collaborates with Sport

Qualifications

• Experience coordinating multiple events, reservations, projects, or priorities simultaneously with high accuracy.
• Experience working with students, clients, stakeholders, or partners to coordinate logistics and outcomes.
• Strong written and verbal communication and commitment to customer service.
• Ability to think critically, exercise sound judgment, and solve problems in a fast-paced environment.
• Experience with Microsoft Office Suite (Word, Excel, Outlook) or equivalent.

Responsibilities

• Establishes and executes day-to-day event functions aligned with strategy.
• Uses EMS and Social Tables to assign spaces accurately.
• Collaborates with student groups and campus partners for scheduling and risk management.
• Researches, purchases, maintains inventory, and tracks event equipment.
• Maintains relationships with internal and external stakeholders.
• Monitors budget and approves expenditures.
• Identifies and updates unit policies and procedures.
• May supervise and mentor at least 2.0 FTE equivalents of staff.

Skills

Event coordination

Customer service

Communication

Problem solving

Education

Bachelor's degree

Tools

EMS Event Management System

Social Tables

Microsoft Office Suite

Job description

University of Wisconsin–Madison’s Recreation & Wellbeing (Rec Well) seeks a detail-oriented Coordinator of Scheduling & Events to support planning and execution of thousands of student-focused practices, competitions, and meetings across indoor and outdoor spaces. You will coordinate facility scheduling, mentor student employees, and ensure excellent customer service in a fast-paced team environment.

Reporting to the Assistant Director of Scheduling & Events, this role collaborates with Sport