Campus Events & Building Coordinator

UWMSN University of Wisconsin Madison; New York (NY); On-site; USD 28,000 - 40,000; Full time

Job summary

UW-Madison is seeking an Administrative Assistant II to coordinate on-site events and act as the first point of contact for staff, visitors, and community members. Responsibilities include scheduling, desk coverage, and technology setup for meeting spaces.

The role supports the Division of Extension and entails customer service, basic information delivery, and maintaining records related to operations at 3500 University Avenue.

Qualifications

• Excellent organizational skills and attention to detail.
• Flexibility to multitask, work with frequent disruptions, and adjust to changing schedules is required.
• Experience with Microsoft Office Suite.
• Demonstrated experience in customer service roles.
• Comfortable learning new audio-visual technology.
• Physical Requirements Ability to lift 40 pounds with assistance.

Responsibilities

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations.
• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities.
• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums.
• Supports the use of meeting and event spaces by Extension, other building occupants, community members, and UW Madison departments through event scheduling space configuration, and technology setup.
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision.
• Assists in the management and upkeep of 3500 University Avenue.
• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures.

Skills

Organizational skills

Multitasking

Customer service

Audio-visual tech

Microsoft Office

Education

High school diploma

Tools

Microsoft Office Suite

Job description

UW-Madison is seeking an Administrative Assistant II to coordinate on-site events and act as the first point of contact for staff, visitors, and community members. Responsibilities include scheduling, desk coverage, and technology setup for meeting spaces.

The role supports the Division of Extension and entails customer service, basic information delivery, and maintaining records related to operations at 3500 University Avenue.