Events & Facilities Coordinator

Universities of Wisconsin; Alabama; On-site; USD 28,000 - 40,000; Full time

Job summary

The University of Wisconsin–Madison is seeking an Administrative Assistant II to coordinate on-site event spaces and provide front desk support for staff, visitors, and community members.

Based at 3500 University Avenue, the role involves scheduling, space configuration, technology setup, and general office operations within the Extension division. This regular, full-time position requires strong organizational skills and proficiency with Microsoft Office.

Qualifications

• Excellent organizational skills and attention to detail.
• Flexibility to multitask, work with frequent disruptions, and adjust to changing schedules.
• Experience with Microsoft Office Suite.
• Demonstrated experience in customer service roles.
• Comfortable learning new audio-visual technology.

Responsibilities

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
• Supports the use of meeting and event spaces by Extension, other building occupants, community members, and UW Madison departments through event scheduling space configuration, and technology setup
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
• Assists in the management and upkeep of 3500 University Avenue
• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

Skills

Excellent organizational skills

Multitasking under disruptions

Customer service experience

Comfortable with AV technology

Education

H.S. Diploma

Tools

Microsoft Office Suite

Job description

The University of Wisconsin–Madison is seeking an Administrative Assistant II to coordinate on-site event spaces and provide front desk support for staff, visitors, and community members.

Based at 3500 University Avenue, the role involves scheduling, space configuration, technology setup, and general office operations within the Extension division. This regular, full-time position requires strong organizational skills and proficiency with Microsoft Office.