Campus Events & Conference Coordinator

Arizona State University; United States; On-site; USD 50,000 - 52,000; Full time

Job summary

Arizona State University seeks an Outreach Analyst 4 to plan and coordinate events across campus, including the Memorial Union and Student Pavilion. The role handles venue bookings, contracts, and logistics while ensuring compliance with safety and policy standards.

The position collaborates with university departments, police, and facilities, supporting staff and departments in delivering high-quality events for students and external partners. Evening/weekend work is required.

Qualifications

• Bachelor’s degree and seven (7) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Responsibilities

• Books and schedules multiple facilities and services for campus and outside organizations; prepares contract, determining fees and terms of contract.
• Coordinates with clients to determine technical and/or other special requirements needed for event; determines resources available such as equipment or labor and compares with event requirements.
• Oversees and monitor daily outdoor Mall program activity to establish rapport, provide customer service, and enforce policies.
• Serves as venue representative by responding to clients’ questions or complaints and provides information to faculty, staff, students, and outside organizations.
• Collaborate with management to analyze risk and develop safety and security policies and procedures for all events.

Skills

Scheduling

Coordination

Customer service

Public relations

Communication

Education

Bachelor’s degree

Tools

Mazevo

Job description

Arizona State University seeks an Outreach Analyst 4 to plan and coordinate events across campus, including the Memorial Union and Student Pavilion. The role handles venue bookings, contracts, and logistics while ensuring compliance with safety and policy standards.

The position collaborates with university departments, police, and facilities, supporting staff and departments in delivering high-quality events for students and external partners. Evening/weekend work is required.