Campus Administrative & Events Coordinator

University of Kentucky; Paducah, Northern (KY, KY); Hybrid; USD 23,000 - 34,000; Full time

Job summary

The University of Kentucky Pigman College of Engineering Paducah Campus is seeking a STEPS Administrative Assistant/Associate to serve as a key administrative resource supporting the Campus Director and selected special projects and strategic initiatives.

This position plays an important role in the daily operations of the campus, managing administrative workflow, coordinating communications with industry partners, community organizations, donors, and University stakeholders, and possibly

Qualifications

• Strong written and verbal communication with a wide range of stakeholders.
• Excellent organizational skills and attention to detail.
• Sound judgment, professionalism, discretion, and flexibility in managing priorities.
• Experience coordinating complex administrative processes and meeting deadlines.
• Customer-service orientation with strong listening and problem-solving skills.
• Ability to learn and utilize university systems, reporting tools, databases, and workflow processes.
• Familiarity with SAP, Excel, Access, Outlook and Word preferred.

Responsibilities

• Manage daily workflow and administrative operations while supporting the campus Director and some special projects.
• Coordinate communications with industries, communities, and donors in collaboration with the Director and leadership.
• Plan and coordinate campus events, including industry visits, donor visits, conferences, student recruitment, and graduation ceremonies.
• Attend meetings, prepare meeting minutes, and support special projects as assigned.
• Process and track academic and administrative documentation, including curriculum support materials and proposals.
• Assist with workforce development activities and industry engagement.
• Support travel reimbursements, purchasing requests, and related university processes.

Skills

Strong written and verbal comms

Exceptional organizational skills

Sound judgment

Customer-service orientation

Multi-tasking

Quick-learner

Ability to prioritize

Education

Associate’s degree

Tools

SAP

Excel

Access

Outlook

Word

Job description

The University of Kentucky Pigman College of Engineering Paducah Campus is seeking a STEPS Administrative Assistant/Associate to serve as a key administrative resource supporting the Campus Director and selected special projects and strategic initiatives.

This position plays an important role in the daily operations of the campus, managing administrative workflow, coordinating communications with industry partners, community organizations, donors, and University stakeholders, and possibly