Campus Administrative Assistant II - Full-Time Benefits

University Of Central Oklahoma; Edmond (OK); On-site; USD 17,047 - 24,280; Full time

Job summary

University Of Central Oklahoma seeks a staff secretary to provide secretarial and administrative support for one or more departments. The role involves answering phones, routing mail, drafting documents, and assisting with budgeting and calendar management.

The position requires 3+ years of relevant experience or equivalent education, with a Bachelor's degree preferred. Strong communication and supervisory abilities are essential in this busy university office.

Qualifications

• General education or vocational training and 3+ years relevant experience in chosen field or equivalent combination of education and experience.
• Bachelor's degree preferred.
• Experience in a higher education environment preferred.

Responsibilities

• Greets and screens visitors and phone calls; relays messages, responds or takes necessary action or refers to appropriate person for resolution.
• Attends meetings and seminars to take notes.
• Oversees the daily operations of the office which may include supervising support staff and students and conducting necessary office training.
• Responsible for working in Paycom for hiring forms, timecard approval, personnel action forms, and termination forms for student office workers and lab assistants.
• Oversees student employees' schedules and absences from lab assisting. Trains students on entering time cards electronically.
• May be responsible for creating online job requisitions for employment and Request for Support Staff/Professional Changes (RSP) forms for employee changes.
• Trains new faculty in workroom policies and copier functions.
• Communicates and assists students, faculty and administrators on University policy matters.
• Gathers information and prepares various reports, correspondence, and memorandums; researches and resolves issues.
• Prepares special or confidential reports and assists with special events, projects or surveys.

Skills

Supervisory skills

Word & Excel

Office procedures

Telephone etiquette

Communication

Interpersonal skills

Public relations

Multi-tasking

Time management

Self-motivated

Education

Bachelor's degree

Job description

University Of Central Oklahoma seeks a staff secretary to provide secretarial and administrative support for one or more departments. The role involves answering phones, routing mail, drafting documents, and assisting with budgeting and calendar management.

The position requires 3+ years of relevant experience or equivalent education, with a Bachelor's degree preferred. Strong communication and supervisory abilities are essential in this busy university office.