Call Center Specialist

Southwoods Health; Boardman Township (OH); On-site; USD 42,000 - 52,000; Full time

Job summary

Southwoods Health is seeking a professional Call Center Specialist to join our team at the Southwoods Executive Centre in Boardman. You will manage inbound and outbound patient calls, schedule appointments, and verify insurance through our pre-registration process.

Schedule: Full-time, Monday – Friday, 7:30 AM – 4:00 PM. As the first point of contact, you will provide compassionate, accurate information, update demographics in the EMR, route referrals, and assist with self-pay cost estimates

Qualifications

• Education: Training or completed coursework in business office operations, computer skills, and medical terminology.
• Experience: 1–2 years of experience in a call center or medical office setting is preferred.
• Skills: Strong communication, problem-solving skills, and meticulous attention to detail.
• Customer Service: Excellent de-escalation skills and a commitment to maintaining a professional, ethical demeanor at all times.

Responsibilities

• Answer incoming calls, route them to the appropriate party, and take accurate messages when necessary.
• Schedule patient appointments efficiently.
• Update patient demographic and insurance information accurately within the EMR system using verification software.
• Route physician referrals to the correct receiving offices or medical facilities.
• Provide self-pay patients with accurate cost estimates and complete all required documentation for the physician's office.
• Answer patient inquiries and provide detailed information both in person and over the phone.
• Maintain compliance with regulatory agencies across assigned physician practices.
• Perform other administrative duties as assigned.

Skills

Strong communication

Problem-solving

Attention to detail

Customer service

Education

Training or coursework in business office operations, computer skills, and medical terminology

Job description

Job Id:2952-PJF 808, 846 875, 876, 881, 904

# of Openings:6

Call Center Specialist

Location: Boardman, OH (Main Office – Southwoods Executive Centre)

Schedule: Full-time, Monday – Friday, 7:30 AM – 4:00 PM

About the Role

Southwoods Health is seeking a professional Call Center Specialist to join our team at the Southwoods Executive Centre in Boardman. In this role, you will be responsible for managing inbound and outbound patient calls. Primary duties include scheduling patient encounters, accurately capturing demographic data, and verifying insurance through our pre-registration process. As the initial point of contact for our patients, you will play a critical role in ensuring they receive an exceptional, compassionate customer service experience.

Essential Duties & Responsibilities

• Answer incoming calls, route them to the appropriate party, and take accurate messages when necessary.
• Schedule patient appointments efficiently.
• Update patient demographic and insurance information accurately within the EMR system using verification software.
• Route physician referrals to the correct receiving offices or medical facilities.
• Provide self-pay patients with accurate cost estimates and complete all required documentation for the physician's office.
• Answer patient inquiries and provide detailed information both in person and over the phone.
• Maintain strict compliance with all regulatory agencies (e.g., OSHA, ODH, BOP, TJC) across assigned physician practices.
• Perform other administrative duties as assigned.

Qualifications

• Education: Training or completed coursework in business office operations, computer skills, and medical terminology.
• Experience: 1–2 years of experience in a call center or medical office setting is preferred.
• Skills: Strong communication, problem-solving skills, and meticulous attention to detail.
• Customer Service: Excellent de-escalation skills and a commitment to maintaining a professional, ethical demeanor at all times.

Why Southwoods Health?

At Southwoods, it's not just about the treatment, but how you're treated. We pride ourselves on delivering patient-centered care and fostering a supportive, friendly work environment.