Call Center Contact Associate

Brown Medicine; Providence (RI); On-site; USD 25,000 - 36,000; Full time

Job summary

Brown University Health is seeking an organized appointment scheduler to register patients and schedule appointments according to templates. You will handle high call volumes and create complete patient records with demographics and insurance data, while maintaining confidentiality.

As a key liaison between patients, staff and the public, you will provide excellent customer service and accurate data entry in the EMR system. This position is generally M-F daytime hours at the Providence location.

Qualifications

• High school diploma or GED.
• Proficient in relevant computer applications.
• Knowledge of customer service practices and principles.
• Excellent data entry and typing skills.
• Ability to speak clearly and concisely.
• Ability to read, understand and follow oral and written instructions in English.
• Bi-lingual is preferred but not required.
• Ability to establish and maintain effective relationships with customers.
• Represent the organization in a professional manner.
• Interpersonal skills to interact with patients and staff.

Responsibilities

• Accurately register patients and schedule appointments following templates.
• Manage large volumes of inbound and outbound calls promptly.
• Clarify issues, research solutions, and escalate when needed.
• Maintain EMR records for tracking purposes.
• Serve as a central link between patients, medical staff and the public.
• Operate computer and IT equipment properly.
• Keep equipment operational by following procedures and reporting malfunctions.

Skills

Customer service

Data entry

Phone etiquette

Clear communication

English comprehension

Bi-lingual preferred

Education

High school diploma or GED

Tools

EMR

Office software

Job description

SUMMARY

Effectively schedule patients into the practice management program respecting the scheduling guidelines for each provider and providing the utmost in customer service to our patients. Politely receive and generate phone calls for appointment requests and create complete patient accounts: demographic and insurance information. Highly organized in working referral lists to ensure timely scheduling of appointments. Expert handling of patient issues with excellent customer service skills and patient confidentiality are mandatory.

Brown University Health employees are expected to successfully role model the organization’s values of Compassion, Accountability, Respect , and Excellence as these guide our everyday actions with patients, customers and one another.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Accurately register patients and schedule appointments following established schedule templates.

• Manage large volumes of inbound and outbound calls in a timely manner.

• Resolve problems by clarifying issues; researching and exploring answers and alternative solutions; implementing solutions; escalating unresolved problems.

• Maintain proper record of all interactions with customers in EMR for tracking purposes.

• Serve as a central link of communication between patients, medical staff and the general public.

• Operate computer and IT equipment properly.

• Keeps equipment operational by following established procedures; reporting malfunctions.

EDUCATION

• High school diploma or GED.

EXPERIENCE

• Proficient in relevant computer applications.

• Knowledge of customer service practices and principles.

• Excellent data entry and typing skills.

• Ability to handle stressful situations appropriately.

• Ability to speak clearly and concisely.

• Ability to read, understand and follow oral and written instructions given in English.

• Bi-lingual is preferred but not required.

• Ability to establish and maintain effective working relationships with customers (patients, physicians, coworkers, supervisor, etc.).

• Ability to represent the organization and serve consumers in a professional manner and promote a positive image of the organization and its services.

• Interpersonal skills necessary to deal effectively with patients, their representatives, and other personnel/coworkers.

Pay Range

$18.00-$25.82

EEO Statement

Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

Location

Providence-208 Collyer Street - 208 Collyer Street Providence, Rhode Island 02904

Work Type

M-F 8:30a-5p

Work Shift

Day

Daily Hours

** **

8 hours

Driving Required

No