CAEE Student Associate (Work-Study Position ONLY)

University of Texas; Utah; On-site; USD 17,000 - 24,000; Full time

Job summary

The University of Texas at Austin is seeking a CAEE Student Associate (Work-Study Position ONLY) on the UT Austin campus. You will provide front office support, assist with event coordination, and help with data tracking using tools like Asana, Qualtrics and Excel.

This position is in-person, 15 hours per week, non-exempt, with a start date around Aug 25, 2025 and expected continuation through May 31, 2026. Strong communication and organization are required.

Qualifications

• Must be a current student at UT Austin.
• Student must be in good academic standing and maintain a 3.0 GPA.
• Work study award.
• Current Sophomore or Junior level preferred.
• Proficiency with basic computer programs such as Outlook/Word/Excel/PowerPoint, Google Drive/Forms/Sheets, UT Box and RSVP management software (CVENT, Asana, Qualtrics).
• Professionalism and good communication skills.

Responsibilities

• Event support: assist with event day setup/tear-down and execution; create administrative documents such as registration lists, name tags, floorplan layouts.
• Front Office & Administrative Support: first point of contact for visitors and daily department operations; mail, coffee station, restocking, and bulletin boards.
• Data Analysis & Process Improvement: track departmental project progress and metrics using Asana, Qualtrics, and Excel.

Skills

Creative thinker

Communication skills

Customer service oriented

Education

Current UT Austin student

GPA 3.0

Sophomore or Junior level

Work study award

Tools

Microsoft Office Suite

Google applications

UT Box

RSVP management software (CVENT, Asana, Qualtrics)

Job description

Job Posting Title

CAEE Student Associate (Work-Study Position ONLY)

Hiring Department

Fariborz Maseeh Department of Civil, Architectural and Environmental Engineering

Position Open To

All Applicants

Weekly Scheduled Hours

15

FLSA Status

Non-Exempt

Earliest Start Date

Aug 25, 2025

Position Duration

Expected to Continue Until May 31, 2026

Location

UT MAIN CAMPUS

Job Details

General As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest numbers of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care.

Purpose

To provide essential front office support, hands-on experience in event coordination, serving as a first point of contact for visitors and assisting with the smooth daily operation of the department. Working closely with the CAEE staff, faculty, and students.

Responsibilities

• Event support: Assist with event day set-up/tear-down and execution (i.e., catering, registration, signage, and safety requirements) at events. Create administrative documents such as registration lists, name tags, floorplan layouts, etc.
• Front Office & Administrative Support: First point of contact for visitors and assisting with the smooth daily operation of the department. Responsibilities include collecting and distributing mail, maintaining the coffee station, restocking supplies, keeping shared spaces organized, and ensuring bulletin boards are up to date.
• Data Analysis & Process Improvement: Assist in tracking departmental project progress and metrics using tools such as Asana, Qualtrics, and Excel. Your duties are likely to evolve as you gain experience within the department. This is a long-term opportunity that will lead into future semesters (depending on performance).

Required Qualifications

• Must be a current student at the University of Texas at Austin.
• Student must be in good academic standing and maintain a 3.0 GPA.
• Work study award.
• Current Sophomore or Junior Level preferred.
• Creative thinker, able to help brainstorm fun event themes, activities, prizes, etc.
• Proficiency with (or ability to quickly learn) basic computer programs such as Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), Google applications (Drive, Forms, Sheets), UT Box, RSVP management software (like CVENT, Asana, Qualtrics).
• Professionalism and good communication skills.

Preferred Qualifications

• Previous experience with event planning, front desk administration, catering coordination, food handling or customer service.
• Productive self-starter, resourceful, able to multitask, able to think on their feet and be customer service oriented.
• Customer service skills and event coordination interest.

Salary

$15.00 per hour

Working Conditions

Typical office environment

Work shift

This position is in-person Monday-Friday- Will coordinate with class schedule 15-19 hours per week

Required Materials

• Resume/CV
• Transcript with 3.0 GPA
• Work study award

Employment Eligibility

Please confirm your eligibility for this position here: http://www.utexas.edu/hr/student/student_acad_employment.html

Retirement Plan Eligibility

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) and other legal obligations. If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Start Here, Change the World At The University of Texas at Austin

Start Here, Change the World At The University of Texas at Austin, tradition meets innovation in the heart of a city that frequents lists of the best places to live and work. Named by Forbes as one of America’s Best Large Employers for the sixth year in a row in 2025, UT offers both a dynamic work environment and a gateway to vibrant local culture. Whether you're at the forefront of the student experience, conducting world-changing research or supporting the engine that drives Texas’ flagship university, working at UT means making a lasting impact on our city, our state and our world. Our more than 20,000 faculty and staff empower 55,000+ students to challenge ideas, pursue passions and shape their futures. Joining UT, you’ll become part of a community dedicated to making a meaningful impact on campus and throughout the world. Looking for a student job? Please see our Student Employment site.

Comments and Inquiries

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Additional Application Information

Additional information for applicants can be found on the Human Resources web page: Applying for Employment. For more job information, call the Human Resource Service Center at [phone], or toll-free at [phone].

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