CACFP & Non-Federal Share Specialist

Grow Early Learning; Raleigh (NC); Hybride; USD 52 000 - 75 000; Plein temps

Avantages offerts par ce poste

Medical, Dental & Visioninsurance

Life and Disability insurance

403(b)-retirement savings account

Flexible Spending Plans

Personal Leave Time

16 paid Holidays

Consideration of Public Service Loan-F

Employee Assistant Program (EAP)

Résumé du poste

Grow Early Learning in Raleigh, NC is seeking an experienced CACFP Specialist to oversee non-federal share and support CACFP claim preparation. This in-office role tracks in-kind contributions across sites, ensures documentation accuracy, and coordinates with Finance to support accurate reporting.

Preferred candidates hold a Bachelor's degree in a related field with 3 years in fiscal operations or CACFP, and strong Excel, data-tracking, and training skills.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, Nonprofit Management, Public Administration, Nutrition Services Administration, or related field, and three (3) years of experience in fiscal operations, grants administration, nonprofit administration, CACFP claim support, or Head Start/Early Head Start program support.
• Direct experience with non-federal share, in-kind contributions, federal grant documentation standards, CACFP claims, or Head Start fiscal requirements preferred.
• Bilingual Spanish/English preferred.

Responsabilités

• Coordinate day-to-day tracking, documentation, monitoring, and reporting of non-federal share contributions across Grow Early Learning programs, states, and sites.
• Maintain non-federal share records, logs, forms, and supporting documentation in the designated system of record so contributions are traceable, complete, and available for review.
• Review submitted documentation for completeness, accuracy, proper valuation, signatures, dates, and required supporting information, and prepare a recommendation on allowability for review and approval by Finance leadership.
• Escalate contributions that appear unallowable, improperly valued, insufficiently documented, or otherwise questionable to the supervisor for determination; do not independently approve or certify match.
• Assist with reconciling non-federal share records to internal reports, general ledger activity, grant budgets, and other fiscal tracking tools as assigned.
• Monitor progress toward the non-federal share requirement and communicate trends, gaps, shortfall risk, and needed follow-up to the supervisor and appropriate Finance leadership on a defined schedule.
• Follow up with staff to obtain missing, incomplete, corrected, or additional documentation needed to support submitted non-federal share.
• Prepare reports, summaries, schedules, and documentation packets supporting non-federal share for internal review, grant reporting, monitoring, and audit requests.
• Assemble, review, and prepare monthly CACFP claim documentation so claims are accurate, complete, supported, and ready for timely certification and submission by the authorized Finance approver.
• Coordinate with center, education, nutrition, finance, and regional staff to collect meal count, attendance, enrollment, eligibility categorization, and other records needed to support accurate CACFP claim filing.
• Review CACFP claim documentation for completeness, internal consistency, and agreement with underlying attendance and meal count records, and follow up on corrections needed prior to submission.
• Maintain the CACFP claim calendar and track claim status, corrections, resubmissions, and state agency correspondence; notify Finance leadership promptly of any deadline at risk.
• Prepare, but do not certify or submit, CACFP claims. Certification and submission are performed by the Chief Financial Officer or designated Finance approver.
• Provide guidance and technical assistance to regional, center-level, and program staff regarding non-federal share procedures, forms, valuation standards, documentation expectations, and submission timelines.
• Develop and deliver recurring training for staff on allowable non-federal share, in-kind contributions, volunteer services, donated goods or services, documentation standards, and common compliance concerns, including refresher training aligned to seasonal staffing cycles.
• Maintain job aids, checklists, forms, and training materials that support consistent non-federal share and CACFP documentation practices across sites.
• Serve as a first point of contact for staff questions on match documentation and CACFP recordkeeping, and elevate policy or allowability questions to the supervisor.
• Maintain non-federal share and CACFP records electronically in the organization’s designated systems of record in accordance with organizational procedures, grant requirements, and the record retention period required by 2 CFR 200.334.
• Assist with developing, updating, and implementing non-federal share tools, forms, procedures, timelines, checklists, and training materials in coordination with Finance leadership.
• Coordinate with the Child and Family Database Specialist and Technology Solutions on ChildPlus In-Kind module configuration, data fields, reporting needs, and system changes affecting non-federal share tracking; submit system change and access requests through established Technology Solutions procedures.
• Coordinate with Finance, Operations, Program, and regional staff to strengthen consistency in how non-federal share is identified, documented, valued, submitted, and retained.
• Support monitoring reviews, audits, and federal or state compliance activities by providing accurate and timely records, documentation, and follow-up as requested through Finance leadership.
• Participate in meetings, trainings, and fiscal planning discussions related to non-federal share and CACFP as assigned.
• Attend required training according to the professional development track and maintain current knowledge of applicable grant, match, and CACFP requirements.
• Perform other duties as assigned.
• We offer:
• Individualized professional development plans and opportunities for growth
• Medical, Dental & Visioninsurance
• Life and Disability insurance
• 403(b)-retirement savings account
• Flexible Spending Plans
• Personal Leave Time
• 16 paid Holidays
• Consideration of Public Service Loan Forgiveness Programs
• Employee Assistant Program (EAP)

Connaissances

Advanced Excel

Data tracking

Attention to detail

Communication skills

Training & facilitation

Problem solving

Bilingual Spanish/English

Formation

Bachelor's degree in Accounting/Finance/Business Administration/Nonprofit Management/Public Administration/Nutrition Services Administration

Associate degree in Accounting/Business/Finance/Nonprofit Administration/Nutrition Services Administration

Outils

ChildPlus

Sage Intacct

Description du poste

Grow Early Learning in Raleigh, NC is seeking an experienced CACFP Specialist to oversee non-federal share and support CACFP claim preparation. This in-office role tracks in-kind contributions across sites, ensures documentation accuracy, and coordinates with Finance to support accurate reporting.

Preferred candidates hold a Bachelor's degree in a related field with 3 years in fiscal operations or CACFP, and strong Excel, data-tracking, and training skills.