Non-Federal Share/CACFP Specialist

Grow Early Learning Corp; Raleigh (NC); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Medical, Dental & Vision insurance

Life and Disability insurance

403(b) retirement savings

Flexible Spending Plans

Paid Holidays (16)

Job summary

Grow Early Learning Corp in Raleigh, NC seeks a CACFP Specialist to coordinate non-federal share tracking and CACFP documentation. This in-office role supports Finance and program staff across states, ensuring accurate in-kind contributions and compliant records.

Ideal candidates have a degree in accounting or related field and at least three years of fiscal operations or CACFP experience; bilingual Spanish/English is a plus.

Qualifications

• Bachelor’s or Associate degree with 3+ years in fiscal operations, grants or CACFP support.
• Experience with non-federal share, in-kind documentation, or Head Start fiscal requirements preferred.
• Bilingual Spanish/English preferred.

Responsibilities

• Coordinate day-to-day tracking, documentation, and reporting of non-federal share contributions across programs and states.
• Maintain non-federal share records and supporting documentation for traceability and review.
• Review submissions for correctness, valuation, and required information for Finance oversight.

Skills

CACFP Knowledge

Nonprofit Fiscal

Excel Pro

Data Tracking

Documentation Review

Record Retention

2 CFR Part 200

Training & TA

Education

Bachelor's degree in Accounting/Finance/Nonprofit Admin

Associate degree in Accounting/Business/Finance

Tools

ChildPlus

Sage Intacct

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Grow Early Learning is a Head Start organization that provides high-quality early childhood education services to children and families of migrant and seasonal farm workers.

We are currently seekingan experienced Non-Federal Share/ Child and Adult Care Food Program (CACFP) Specialist to join our team in our Raleigh, NC corporate office. This is an in-office position.

Purpose : The Non-Federal Share/CACFP Specialistwill serve as Grow Early Learning’s day-to-day coordinator for non-federal share (in-kind match) and provide preparation support for Child and Adult Care Food Program (CACFP) claims. Non-federal share is the primary function of this position. This role tracks, documents, reviews, reconciles, and reports non-federal share contributions across all states and sites where the organization operates; assembles and reviews CACFP claim documentation for submission by Finance leadership; and provides guidance, follow-up, training, and technical assistance to regional, center-level, program, and finance staff on allowable match, in-kind documentation, valuation, and recordkeeping. This position prepares and recommends; it does not approve, certify, or submit federal or state claims or reports.

Education and Experience:

Preferred: Bachelor’s degree in Accounting, Finance, Business Administration, Nonprofit Management, Public Administration, Nutrition Services Administration, or related field, and three (3) years of experience in fiscal operations, grants administration, nonprofit administration, CACFP claim support, or Head Start/Early Head Start program support. Direct experience with non-federal share, in-kind contributions, federal grant documentation standards, CACFP claims, or Head Start fiscal requirements preferred. Bilingual Spanish/English preferred.

Accepted: Associate degree in Accounting, Business, Finance, Human Services, Nonprofit Administration, Nutrition Services Administration, or related field, and three (3) years of relevant experience in fiscal support, grant documentation, nonprofit program administration, CACFP support, data tracking, compliance support, or administrative coordination. Equivalent combinations of education, training, and experience may be accepted.

Skills, Knowledge and Ability:

Ability to communicate, receive, and transfer written, oral, and electronic information effectively. Working knowledge of nonprofit fiscal documentation, federal grant requirements, allowable costs and allowability determination, in-kind contributions, volunteer services, donated goods and services, valuation methods, CACFP claim support, reimbursement processes, documentation review, and record retention practices. Familiarity with 2 CFR Part 200 (Uniform Guidance) cost principles and the Head Start non-federal share requirement at 45 CFR 1303 Subpart A preferred. Ability to track data, review supporting documentation, identify missing or incomplete information, recognize and upscale items that may not be allowable, provide technical assistance, and prepare clear written reports. Strong organization, attention to detail, computer, spreadsheet, communication, training, follow-through, and problem-solving skills. Advanced Excel skills required; experience with ChildPlus, Sage Intacct, or comparable grant and database systems preferred. Ability to work independently within established review and approval boundaries, manage multiple deadlines, maintain accurate records, and support culturally diverse staff across multiple states.

Working Conditions:

Typical office environment with regular use of telephone, computer, spreadsheet and database systems, video conferencing, electronic records, and standard office equipment. Work follows a recurring monthly cycle driven by CACFP claim deadlines and non-federal share reporting periods, with increased volume at period end, grant closeout, and during audit or monitoring activity. Work may include periodic travel in and/or out of state to provide training, attend meetings, or support regional implementation of non-federal share processes. Position requires frequent sitting, standing, walking, reaching, handling, talking, hearing, and viewing computer screens for extended periods, and the ability to lift a minimum of 25 pounds.

Other Requirements:

Ability to maintain confidentiality and handle fiscal, child, family, and program records with accuracy and discretion. Ability to operate telephone, computer, spreadsheet software, database and document management systems, and standard office equipment. Valid driver’s license, reliable transportation, insurable driving record, and insurance on own vehicle may be required if travel is assigned.

ESSENTIAL FUNCTIONS

Non-Federal Share (Primary Function)

• Coordinate day-to-day tracking, documentation, monitoring, and reporting of non-federal share contributions across all Grow Early Learning programs, states, and sites.
• Maintain non-federal share records, logs, forms, and supporting documentation in the designated system of record so contributions are traceable, complete, and available for review.
• Review submitted documentation for completeness, accuracy, proper valuation, signatures, dates, and required supporting information, and prepare a recommendation on allowability for review and approval by Finance leadership.
• Escalate contributions that appear unallowable, improperly valued, insufficiently documented, or otherwise questionable to the supervisor for determination; do not independently approve or certify match.
• Assist with reconciling non-federal share records to internal reports, general ledger activity, grant budgets, and other fiscal tracking tools as assigned.
• Monitor progress toward the non-federal share requirement and communicate trends, gaps, shortfall risk, and needed follow-up to the supervisor and appropriate Finance leadership on a defined schedule.
• Follow up with staff to obtain missing, incomplete, corrected, or additional documentation needed to support submitted non-federal share.
• Prepare reports, summaries, schedules, and documentation packets supporting non-federal share for internal review, grant reporting, monitoring, and audit requests.

CACFP Claim Support (Secondary Function)

• Assemble, review, and prepare monthly CACFP claim documentation so claims are accurate, complete, supported, and ready for timely certification and submission by the authorized Finance approver.
• Coordinate with center, education, nutrition, finance, and regional staff to collect meal count, attendance, enrollment, eligibility categorization, and other records needed to support accurate CACFP claim filing.
• Review CACFP claim documentation for completeness, internal consistency, and agreement with underlying attendance and meal count records, and follow up on corrections needed prior to submission.
• Maintain the CACFP claim calendar and track claim status, corrections, resubmissions, and state agency correspondence; notify Finance leadership promptly of any deadline at risk.
• Prepare, but do not certify or submit, CACFP claims. Certification and submission are performed by the Chief Financial Officer or designated Finance approver.

Training and Technical Assistance

• Provide guidance and technical assistance to regional, center-level, and program staff regarding non-federal share procedures, forms, valuation standards, documentation expectations, and submission timelines.
• Develop and deliver recurring training for staff on allowable non-federal share, in-kind contributions, volunteer services, donated goods or services, documentation standards, and common compliance concerns, including refresher training aligned to seasonal staffing cycles.
• Maintain job aids, checklists, forms, and training materials that support consistent non-federal share and CACFP documentation practices across sites.
• Serve as a first point of contact for staff questions on match documentation and CACFP recordkeeping, and elevate policy or allowability questions to the supervisor.

Records, Systems, and Documentation

• Maintain non-federal share and CACFP records electronically in the organization’s designated systems of record in accordance with organizational procedures, grant requirements, and the record retention period required by 2 CFR 200.334.
• Assist with developing, updating, and implementing non-federal share tools, forms, procedures, timelines, checklists, and training materials in coordination with Finance leadership.
• Coordinate with the Child and Family Database Specialist and Technology Solutions on ChildPlus In-Kind module configuration, data fields, reporting needs, and system changes affecting non-federal share tracking; submit system change and access requests through established Technology Solutions procedures.
• Coordinate with Finance, Operations, Program, and regional staff to strengthen consistency in how non-federal share is identified, documented, valued, submitted, and retained.

General

• Support monitoring reviews, audits, and federal or state compliance activities by providing accurate and timely records, documentation, and follow-up as requested through Finance leadership.
• Participate in meetings, trainings, and fiscal planning discussions related to non-federal share and CACFP as assigned.
• Attend required training according to the professional development track and maintain current knowledge of applicable grant, match, and CACFP requirements.
• Perform other duties as assigned.

We offer:

• Individualized professional development plans and opportunities for growth
• Medical, Dental & Visioninsurance
• Life and Disability insurance
• 403(b)-retirement savings account
• Flexible Spending Plans
• Personal Leave Time
• 16 paid Holidays
• Consideration of Public Service Loan Forgiveness Programs
• Employee Assistant Program (EAP)

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, and responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.