C-Suite Executive Assistant | Travel & Exec Ops | Chicago

The Equus Group; Chicago (IL); On-site; USD 80,000 - 120,000; Full time

Job summary

The Equus Group, a Chicago-based private equity firm, seeks an Executive Assistant to support its C-suite in a fast-paced, high-growth environment. This role requires in-office presence in Chicago, IL.

Ideal candidates have a bachelor’s degree and 5+ years supporting senior executives, with strong organizational, communication, and discretion skills. Proficiency in Google/Microsoft suites and travel/expense tools is essential.

Qualifications

• Bachelor’s degree required; 5+ years supporting C-suite or senior leaders.
• Based in or relocating to Chicago, IL; in-office presence required.
• US work authorization; no visa sponsorship provided.

Responsibilities

• Manage executive calendars, scheduling, and meeting logistics across stakeholders.
• Handle inbox management, correspondence, and prioritization.
• Book and manage domestic and international travel with detailed itineraries.
• Prepare and format decks, memos, and materials for meetings.
• Serve as liaison between executive and clients, investors, and senior leadership.
• Track action items and follow-ups from meetings.
• Manage expense reporting and related administrative processes.
• Coordinate venue, catering, and vendor logistics for events.

Skills

Support C-suite executives

Organizational excellence

Strong communication

Discretion with confidential info

Suite proficiency

Education

Bachelor's degree

Tools

Google Suite

Microsoft Office

Travel booking platforms

Expense tools

Job description

The Equus Group, a Chicago-based private equity firm, seeks an Executive Assistant to support its C-suite in a fast-paced, high-growth environment. This role requires in-office presence in Chicago, IL.

Ideal candidates have a bachelor’s degree and 5+ years supporting senior executives, with strong organizational, communication, and discretion skills. Proficiency in Google/Microsoft suites and travel/expense tools is essential.