C-Suite Executive Assistant | AI-Driven Admin & Travel Lead

LHH US; False Pass (AK); On-site; USD 73,000 - 86,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

401K plan

Paid leave

Job summary

LHH Recruitment Solutions is seeking an Executive Assistant for a manufacturing client in Philadelphia, PA. This on-site role primarily supports the CHRO, CIO, and Operations/Supply Chain SVP, reporting to the CHRO.

Responsibilities include calendar management, presentations, travel planning, event logistics, and using AI tools to enhance productivity. Requires 10+ years supporting C-Suite leaders and a bachelor's degree, with strong MS Office proficiency.

Qualifications

• Bachelor's degree required.
• Minimum 10+ years of experience supporting C-Suite senior executives or senior management.
• Advanced proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Demonstrated ability and willingness to use AI tools to improve productivity.

Responsibilities

• Acts as a gatekeeper to executives' schedules and calendars; manages stakeholder requests.
• Maintains calendars; schedules meetings, conference calls, and drafts correspondence.
• Schedules on-site and virtual meetings via Microsoft Teams.
• Drafts confidential reports, agendas, and presentations; maintains documents in OneNote.
• Manages global travel arrangements and expense reports.

Skills

Executive support

Project coordination

Communication skills

Analytical skills

Education

Bachelor's degree

Tools

Outlook

Word

Excel

PowerPoint

SharePoint

Teams

OneNote

Job description

LHH Recruitment Solutions is seeking an Executive Assistant for a manufacturing client in Philadelphia, PA. This on-site role primarily supports the CHRO, CIO, and Operations/Supply Chain SVP, reporting to the CHRO.

Responsibilities include calendar management, presentations, travel planning, event logistics, and using AI tools to enhance productivity. Requires 10+ years supporting C-Suite leaders and a bachelor's degree, with strong MS Office proficiency.