Buyers Assistant

United Refrigeration, Inc.; Philadelphia (Philadelphia County); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

401k

Paid time off

Paid holidays

Job summary

United Refrigeration, Inc. is seeking a buyer assistant for its Northeast Philadelphia HQ. This full-time, in-office role supports the purchasing team under the purchasing manager, partnering with buyers and cross-functional groups including distribution and accounts payable.

Responsibilities include maintaining stock levels across distribution centers, reconciling POs, supporting promotions and planograms, and ensuring accurate ERP data to keep product flow smooth for URI’s 400+ branches.

Qualifications

• Strong organizational and multitasking abilities.
• Analytical mindset with data-driven approach.
• Excellent communication and interpersonal skills.
• Customer service oriented with a team mindset.
• Proficiency in Microsoft Excel and Word required.
• Prior professional office experience preferred.

Responsibilities

• Collaborate with replenishment buyers to manage relationships with product lines.
• Maintain stock levels across distribution centers and support branch needs.
• Reconcile POs and resolve supplier discrepancies (vendor PO confirmations, open orders, backorders, shipping errors, expediting).
• Evaluate vendor metrics including on-time delivery and fill rate.
• Ensure ERP item data accuracy (cost, sell price, descriptions).
• Support promotions, product rollouts, and planograms to ensure timely supply.

Skills

Organizational skills

Multitasking

Analytical mindset

Interpersonal skills

Customer service

Coachable

Growth potential

Microsoft Excel

Microsoft Word

Office experience

Tools

Microsoft Excel

Microsoft Word

Job description

Overview

About the Role: The buyer assistant role with United Refrigeration is a full-time, in-office position based at URI's corporate HQ in Northeast Philadelphia. Members of the purchasing team operate within an established structure consisting of multiple buyers and buyer assistants under the direction of the purchasing manager. Buyer Assistants partner closely with assigned buyers as well as cross-functional groups within URI, including distribution, accounts payable, business unit management, and most importantly our customer-facing branch network team. The purchasing team serves as the backbone of URI's supply chain, a function vital to our success.

Responsibilities

• Work collaboratively with replenishment buyer(s) to build and maintain relationships with assigned product lines
• Assist buyer in maintaining appropriate stock levels for lines managed at multiple distribution centers
• Provide purchasing support for branch network product needs
• Identify and play a key role in reconciling PO's and resolving discrepancies between suppliers and URI, including:
  1. Vendor PO confirmations
  2. Open order reconciliations
  3. Back order tracking
  4. Shipping error tracing
  5. Order expediting where necessary
• Evaluate and track multiple vendor metrics including on-time delivery, fill rate, product consistency
• Ensure accuracy of product item data and specifications in ERP system including cost, sell price and product descriptions
• Support buyer(s) in efforts surrounding promotions, product rollouts, and planograms, ensuring on-time and consistent supply

Qualifications

• Outstanding organizational skills
• Ability to multitask
• Analytical mindset
• Strong interpersonal and communication skills
• Customer service first mentality
• Coachable team player
• Capacity to grow with departmental needs
• Proficiency with Microsoft Excel, Word, etc. required
• Prior professional office experience a plus

Benefits

About URI: URI is one of the nation's largest Refrigeration and HVAC equipment, parts, and supplies wholesalers operating out of nearly 400 branches with multiple regional distribution centers throughout the US. Our passion is providing unmatched technical expertise in our field, backed by an industry-leading product selection and robust on-hand inventory in support of technicians who rely on URI. We offer a competitive salary along with available comprehensive benefits, including health + dental, 401k, life insurance, paid time off, paid holidays, etc.