Buyers Assistant

UNITED REFRIGERATION, INC.; Pennsylvania; On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Health + dental

401k

Life insurance

Paid time off

Paid holidays

Job summary

UNITED REFRIGERATION, INC. (URI) is seeking a Buyer Assistant for a full-time, in-office position at our Northeast Philadelphia headquarters. You will support buyers, coordinate with distribution centers, and help maintain stock, data in ERP, and supplier relations.

Collaborate with branches, accounts payable, product teams, and the purchasing network to ensure on-time supply, accurate item data, and smooth promotions. This hands-on role offers growth within a vital supply chain function.

Qualifications

• Proficiency with Microsoft Excel, Word, etc. required.
• Prior professional office experience a plus.

Responsibilities

• Work collaboratively with replenishment buyers to build and maintain relationships with assigned product lines.
• Assist buyers in maintaining appropriate stock levels for lines managed at multiple distribution centers.
• Provide purchasing support for branch network product needs.
• Identify and reconcile supplier POs and discrepancies, including vendor PO confirmations, open order reconciliations, back order tracking, and shipping error tracing.
• Evaluate and track vendor metrics including on-time delivery, fill rate, and product consistency.
• Ensure accuracy of product item data and specifications in ERP (cost, sell price, descriptions).
• Support buyers in promotions, product rollouts, and planograms to ensure on-time supply.

Skills

Organizational skills

Multitasking

Analytical mindset

Interpersonal skills

Customer service

Coachable

Growth potential

Tools

Microsoft Excel

Microsoft Word

Job description

Overview

About the Role: The buyer assistant role with United Refrigeration is a full-time, in-office position based at URI’s corporate HQ in Northeast Philadelphia. Members of the purchasing team operate within an established structure consisting of multiple buyers and buyer assistants under the direction of the purchasing manager. Buyer Assistants partner closely with assigned buyers as well as cross-functional groups within URI, including distribution, accounts payable, business unit management, and most importantly our customer-facing branch network team. The purchasing team serves as the backbone of URI’s supply chain, a function vital to our success.

Responsibilities

Core Responsibilities of a Buyer’s Assistant:

• Work collaboratively with replenishment buyer(s) to build and maintain relationships with assigned product lines
• Assist buyer in maintaining appropriate stock levels for lines managed at multiple distribution centers
• Provide purchasing support for branch network product needs
• Identify and play a key role in reconciling PO’s and resolving discrepancies between suppliers and URI, including:
  • Vendor PO confirmations
  • Open order reconciliations
  • Back order tracking
  • Shipping error tracing
  • Order expediting where necessary
• Evaluate and track multiple vendor metrics including on-time delivery, fill rate, product consistency
• Ensure accuracy of product item data and specifications in ERP system including cost, sell price and product descriptions
• Support buyer(s) in efforts surrounding promotions, product rollouts, and planograms, ensuring on-time and consistent supply

Qualifications

Desired Characteristics:

• Outstanding organizational skills
• Ability to multitask
• Analytical mindset
• Strong interpersonal and communication skills
• Customer service first mentality
• Coachable team player
• Capacity to grow with departmental needs

Prior Experience / Qualifications:

• Proficiency with Microsoft Excel, Word, etc. required
• Prior professional office experience a plus

Benefits

About URI: URI is one of the nation’s largest Refrigeration and HVAC equipment, parts, and supplies wholesalers operating out of nearly 400 branches with multiple regional distribution centers throughout the US. Our passion is providing unmatched technical expertise in our field, backed by an industry-leading product selection and robust on-hand inventory in support of technicians who rely on URI. We offer a competitive salary along with available comprehensive benefits, including health + dental, 401k, life insurance, paid time off, paid holidays, etc.