Business Systems Specialist (Part-Time) - QMS

Insight Global; Oakland (CA); Hybrid; USD 20,000 - 28,000; Part time

Job summary

Insight Global Consulting in Oakland, CA is seeking a part-time Business Systems Specialist I to support Asset Knowledge Management and electric mapping projects. The role focuses on documenting processes, organizing training materials, and coordinating across multiple workstreams in a highly regulated environment.

You will assist with training sessions, develop user guides, and track feedback to drive continuous improvement, with hybrid work from San Ramon or Oakland.

Qualifications

• 3-5+ years of experience in documentation, specifically training program development and GIS/Mapping experience.
• Experience supporting process documentation, SOPs, or technical documentation.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint) and intermediate Excel skills.

Responsibilities

• Review current training programs and identify gaps or required updates aligned to evolving processes.
• Revise training materials to reflect approved process and documentation changes.
• Prepare and update user-facing training content, including presentations, guides, and reference materials.
• Support development and organization of training support materials (job aids, exercises, documentation).
• Assist in coordinating and supporting training sessions, including logistics and material preparation.
• Support delivery of training sessions, including facilitation assistance and follow-up.
• Capture and document training feedback from participants and stakeholders.
• Track feedback trends and support continuous improvement of training content and delivery methods.
• Partner with documentation teams to ensure training aligns with the most current approved procedures.

Skills

Documentation

Training development

GIS/Mapping

Excel proficiency

Stakeholder communication

Tools

SAP

EDRS

Visio

SharePoint

Job description

Job Description

This is a part time role (~10hrs/week)

Duration: 15-month contract - possible extensionLocation: Hybrid (San Ramon/Oakland, CA)Insight Global Consulting is seeking a Business Systems Specialist I to support a large-scale utility client’s Asset Knowledge Management (AKM) and electric mapping initiatives. This individual will play a key role in supporting training development including process improvement and program coordination across As-Built and Request for Work workflows.This candidate will partner closely with process leads and stakeholders to ensure workflows are clearly documented, trackers are maintained, and issues are proactively managed. Responsibilities include supporting technical documentation, coordinating meetings and communications, updating reporting inputs, and assisting with training and process improvement initiatives. The ideal candidate thrives in a fast-paced, highly regulated environment and is comfortable managing multiple workstreams while driving organization, clarity, and consistency across program activities.This is a highly collaborative role offering exposure to enterprise-scale process transformation, documentation governance, and operational improvement efforts within a critical infrastructure environment.

Day-to-Day

• Review current training programs and identify gaps or required updates aligned to evolving processes
• Revise training materials to reflect approved process and documentation changes
• Prepare and update user-facing training content, including presentations, guides, and reference materials
• Support development and organization of training support materials (job aids, exercises, documentation)
• Assist in coordinating and supporting training sessions, including logistics and material preparation
• Support delivery of training sessions, including facilitation assistance and follow-up
• Capture and document training feedback from participants and stakeholders
• Track feedback trends and support continuous improvement of training content and delivery methods
• Partner with documentation teams to ensure training aligns with the most current approved procedures

Skills and Requirements

• 3-5+ years of experience in documentation, specifically training program development- GIS/Mapping experience, development or at least knowledge of mapping data layers
• Strong verbal and written communication skills with ability to work across multiple stakeholders
• Experience supporting process documentation, SOPs, or technical documentation
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint)
• Intermediate Excel skills (VLOOKUPs, pivot tables, formulas, data tracking)
• Experience managing trackers, action items, or workflow tools in a structured environment
• Experience with systems such as SAP, EDRS, or similar document/workflow tools
• Strong organizational skills with ability to manage multiple priorities simultaneously
• Proactive mindset with strong follow-through on tasks and issues
• Prior utility industry experience (ideally PG&E)
• Experience with Visio or process flow diagramming tools
• Exposure to process improvement, QA/QC, or operational efficiency initiatives
• Experience supporting training materials or user enablement programs
• Familiarity with SharePoint or controlled document repositories

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [e-mail].