Business Services Assistant

ICOP; Purcellville, Northern (VA, KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

ICOP in Purcellville, VA seeks an organized Assistant to support the Business Services Manager. The role emphasizes administrative tasks, insurance documentation, licensing, and bond coordination.

You will prepare COIs, monitor renewals, manage licenses across states, process bond requests, and assist in month-end reporting and process improvements. The ideal candidate has a background in construction or insurance and strong communication and time-management skills to thrive in a fast-paced

Qualifications

• Bachelor's degree preferred.
• Minimum of 3 years supporting a management role in construction or insurance.
• Familiarity with construction insurance, COIs, and licensing a plus.
• Strong organizational and communication skills; ability to meet deadlines.

Responsibilities

• Provide administrative support to the Business Services Manager.
• Prepare and manage insurance documentation, COIs, and renewals.
• Coordinate and process bond requests and related month-end reports.
• Manage business licenses and engineering certificates across states; handle lien releases.
• Support corporate projects with data searches, reports, and presentations.
• Contribute to process improvements and ensure compliance with policies.

Skills

Organizational skills

Time management

Communication skills

Independent work

Teamwork

Education

Bachelor's degree in Business Administration, Construction Management, or related field

Tools

Microsoft Office Suite

Job description

We are seeking a highly organized and detail-oriented Assistant to support our Business Services Manager. The ideal candidate will thrive in a fast-paced environment, possess strong communication skills, and have a background in construction insurance. This role involves managing various administrative tasks, including insurance-related responsibilities, license renewals, and bond requests. A construction background would be preferred.

Key Responsibilities:

• Administrative Support:
• Assist the Business Services Manager with daily operations and administrative tasks.
• Prepare and manage documentation related to insurances, Certificates of Insurance (COI), and assist in the renewal process.
• Insurance Management:
• Maintain records of insurance limits per subcontract and handle change of broker requests.
• Coordinate requirements and document filings OCIPs (Owner Controlled Insurance Programs) and CCIPs (Contractor Controlled Insurance Programs).
• Bond Management:
• Process bond requests and ensure timely submission.
• Assist in preparing month-end reports related to bonds and insurance.
• Licensing:
• Manage business licenses, engineering certificates of authorization, and general contractor license renewals across applicable states.
• Coordinate lien releases for client payments to ensure smooth financial transactions while supporting the Business Manager and Contracts Team.
• Process Improvement:
• Collaborate with the Business Services Manager to develop and improve processes and procedures.
• Ensure compliance with company policies and relevant regulations.
• Corporate Projects:
• Support the Business Services Manager as required on key corporate projects data search as well as preparation of reports and presentations.

Qualifications:

• Education:
• Bachelor’s degree in Business Administration, Construction Management, or a related field is preferred.
• Experience:
• Minimum of 3 years of experience supporting a management role, preferably within the construction or insurance industry.
• Familiarity with construction insurance, COIs, and licensing requirements a plus.
• Skills:
• Strong organizational and time management skills, with the ability to work effectively under pressure and meet deadlines.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Attributes:
• Detail-oriented and proactive, with a strong sense of accountability.
• Ability to work independently and as part of a team.

Equal Opportunity Employer, including disabled and veterans.