Business Service Coordinator

The University of North Carolina

Charlotte (NC)

On-site

USD 50,000 - 56,000

Full time

3 days ago

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Job summary

The University of North Carolina in Charlotte seeks a Business Services Coordinator to support the School of Energy’s Engineering Technology programs. This full-time, non-exempt role manages day-to-day business operations, financial administration, purchasing, travel, and records for multiple programs.

The position reports to the School of Energy Chair/EPIC Director and collaborates with faculty, staff, and students to ensure compliant, efficient processes using Banner and university systems.

Qualifications

Bachelor's degree in business administration or related field from an accredited institution.
Experience in higher education hiring and undergraduate/graduate appointment processes.
Familiar with fund accounting, monitoring budgets, and reconciling expenditures.
Strong written and verbal communication with attention to detail and follow-through.

Responsibilities

Manage financial administration, fund reconciliations, and purchasing.
Process payments, travel administration, and personnel actions.
Maintain records and support accreditation activities.
Serve as primary contact for faculty, staff, and students on established processes.

Skills

Higher education experience

Fund accounting

Budget monitoring

Reconciliation

Communication skills

Organizational skills

Microsoft Office

Google Suite

e-procurement systems

P-Card processing

Education

Bachelor's degree in business administration or related field

Tools

Banner

Financial reporting systems

Google Suite

Job description

Please see Special Instructions for more details.

The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
Do not write ‘see resume’ on your application when
completing the job duties section.

Position Information

General Information

Vacancy Open to

Vacancy Open to All Candidates

Employment Type

Employment Type Permanent - Full-time

If time-limited, note appointment end date

Hours per week 40

Months per year

Months per year 12

Position Number

Position Number 001898

NC Salary Grade Equivalency

NC Salary Grade Equivalency NC09

Classification Title

Classification Title Business Services Coordinator - Advanced

Working Title

Working Title Business Service Coordinator

Salary Range

Salary Range $50,220 - $55,800

Anticipated Hiring Range

Anticipated Hiring Range $50,220- $55,800

FLSA Status

FLSA Status Non Exempt

Division

Division Academic Affairs

Department

Department College of Engineering (Col)

Work Unit

Work Unit School of Energy

Work Schedule

8:00 am – 5:00 pm; Monday – Friday with occasional evening and weekend hours required, as necessary.

Primary Purpose of Position

This position serves as the primary business and administrative operations coordinator supporting the Engineering Technology (ET) programs within the School of Energy. ET includes three academic programs, two undergraduate programs and one master’s program—with approximately 350-450 graduate and undergraduate students, 16 faculty members, two SHRA laboratory managers, and two EHRA academic advisors.
The position manages well-defined day-to-day business and administrative functions supporting the ET programs, including financial administration and fund reconciliation, purchasing and payment processing, travel administration, routine personnel and hiring actions, records management, accreditation support, and administrative and program coordination.
The employee serves as a primary point of contact for ET faculty, staff, and students regarding established University business processes and applies established University, College, and School policies and procedures in carrying out assigned responsibilities.
The position is responsible for a variety of assigned funds and funding types with differing purposes, restrictions, and allowable uses. The employee must be able to use Banner and other University financial and reporting systems to research financial activity, reconcile assigned funds, identify commitments and encumbrances, and determine current fund balances and available resources.
The employee resolves routine business and administrative issues for which established procedures or precedents exist. Non-routine non-sponsored business matters requiring additional review, interpretation, or approval are referred to or coordinated with the School of Energy Business Officer. Sponsored-program and grant-related matters are referred to or coordinated with the School of Energy Research Officer, as appropriate.
The position also works with College and University administrative offices to complete assigned business processes and resolve routine operational issues

Required Minimum Qualifications:
Bachelor’s degree in business administration or a related discipline; or an equivalent combination of education and experience. All degrees must be received from appropriately accredited institutions.
Note: Some state job postings state you can qualify by an ‘equivalent combination of education and experience.’ If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

The position requires a self- motivated and proactive individual capable of identifying inefficiencies and opportunities and acting on them. Duties include account management of both state and grant funds to include reconciliations, procurement, receiving, personnel, etc. This position also involves composing correspondence that is sent out to students, faculty, staff, and external contacts. This position reports to the School of Energy Chair/ EPIC Director and provides support to the department administration, faculty and students. Assist Academic Advisors and assumes other duties as needed and assigned.

Other Work Responsibilities

Departmental Preferred Experience, Skills, Training/Education

Experience working in Higher Education and undergraduate student hiring and/or graduate student appointment processes.
Familiarity with fund accounting, monitoring budgets, and reconciling expenditures.
Strong written and verbal communication skills in addition to demonstrated strong attention to detail and follow-through. Demonstrated ability to build positive working relationships across roles, levels of responsibility, and perspectives and experience working collaboratively
Demonstrated excellent organizational, scheduling, and calendaring skills and evidence of the ability to work independently, manage competing priorities, and meet deadlines.
Familiar with purchasing in an e-procurement system / using an e-procurement system and processing P-Card transactions and demonstrated proficiency with Microsoft Office software and Google Suite.

Necessary Licenses or Certifications

Work Location

Work Location Smith Building

Posting date 10/15/2026

Closing date 10/22/2026

Proposed Hire Date

Proposed Hire Date 11/02/2026

Contact Information

Special Notes to Applicants

The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
Do not write ‘see resume’ on your application when
completing the job duties section.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* Do you have a bachelor’s degree in business administration or a related discipline, or an equivalent combination of education and experience? All degrees must be received from appropriately accredited institutions.
- Yes, at least a bachelor’s degree in business administration or a related discipline.
- Yes, an associate's degree in business administration or a related discipline and two years of related experience.
- Yes, a high school diploma/GED and four years of related experience.
- No

Required Documents