Business Operations Specialist
University of South Carolina
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Benefits offered by this job
Job summary
University of South Carolina seeks a Business Operations Specialist to manage financial operations for two departments within the Molinaroli College of Engineering and Computing. You will support budgeting, reporting, and compliance, coordinating with PI and post-award teams to ensure grant expenditures stay within policy and budget.
Responsibilities include hiring documentation, Ed Foundation accounting tasks, and cross-department collaboration to improve processes and financial workflows.
Qualifications
- Bachelor’s degree in a related field and 2+ years of job-related experience.
- Experience with USC financial and administrative systems (PeopleSoft, Banner, Reporting Express).
- Strong budgeting, financial analysis, and reporting abilities.
Responsibilities
- Serve as liaison between PIs and Post-Awards to ensure grant expenses comply with guidelines.
- Process approved expenses after post-award validation and approvals.
- Monitor department expenses, payroll, procurement, and travel for financial integrity.
Skills
Education
Tools
Job description
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by September 25, 2026.
The University of South Carolina offers a valuable benefits package including but not limited to:
- Health and Life Insurance
- Retirement Programs
- Paid Tuition
- 13 Paid Holidays (including an extended December holiday)
- Professional Development Opportunities
State Pay Range G09
USC Market Range MRF - $53,576 $66,970 $80,364
Anticipated Hiring Range $53,576 - $74,000
Part/Full Time
37.5
- Must be willing to work a flexible schedule to meet the needs of the department.
- Standard working schedule: 8:30am - 5:00pm
12 months
Fiscal Accounting
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.
The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.
Logo Posting Number STA00691PO26
Job Family Business Operations
Job Function Business Operations
USC Market Title Business Operations Specialist
Link to USC Market Title https://uscjobs.sc.edu/titles/132278
Job Level P2 - Professional Business Title (Internal Title)
Business Operations Specialist
Campus Columbia
Work County Richland
College/Division College of Engineering and Computing
Department CEC College of Engineering and Computing
State Pay Range G09
USC Market Range MRF - $53,576 $66,970 $80,364
Anticipated Hiring Range $53,576 - $74,000
Location of Vacancy Part/Full Time Full Time
Hours per Week 37.5
- Standard working schedule: 8:30am - 5:00pm
- Must be willing to work a flexible schedule to meet the needs of the department.
Basis 12 months
Job Search Category Fiscal Accounting
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.
The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Advertised Job Summary The Business Operations Specialist serves as the primary business operations professional for two departments within the Molinaroli College of Engineering and Computing, providing financial and administrative support to ensure the efficient and effective management of departmental resources. The Business Operations Specialist gathers, processes, and analyzes financial data using university enterprise systems; assists with budget development and financial planning; monitors expenditures; and supports compliance with university policies and applicable funding requirements. The position supports the college’s mission by applying solid working knowledge of university financial policies, procedures, and business practices to maintain sound fiscal operations and promote responsible stewardship of university resources.
- Requires a bachelor’s degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
- Experience with University of South Carolina financial and administrative systems, including PeopleSoft, Banner, Reporting Express, and related enterprise applications.
- Solid working knowledge of financial management, budgeting, accounting principles, and fiscal administration. Familiarity with enterprise systems and software (to include PeopleSoft, Banner, Reporting Express) as well as financial reporting tools such as excel and access.
- Knowledge of higher education financial policies, grants, and procurement. Problem solving and critical thinking, the ability to identify financial risks, inefficiencies and opportunities.
- Experience developing financial workflows, improving efficiencies and ensuring timely financial reporting. Ability to translate financial data into clear, actionable recommendations.
- Attention to detail and accuracy. Adaptability and initiative. Stress management, confidentiality and ethics.
Job Duty The Business Operations Specialist serves as a key liaison between Principal Investigators (PIs) and the Post-Awards Department to ensure compliant and efficient management of grant-related expenses. When a PI requests a grant-funded expense, the Business Operations Specialist facilitates the submission process through designated forms and works closely with the Post-Awards Department, the authority on grant compliance, to determine whether the expense is allowable under grant guidelines, institutional policies and within budgets, and funding agency requirements. Once post-award approves the expense, the Business Operations Specialist processes.
Essential Function Yes Percentage of Time 20
Job Duty Responsible overseeing the day-to-day budget and financial operations for two departments within the Molinaroli College of Engineering and Computing, ensuring alignment with institutional policies and strategic goals. This role monitors all expenses flowing from each department, including payroll, procurement, travel approvals and grant-related expenditures, while maintaining compliance with university and funding regulations. Administers departmental financial activities to include: analyzing financial data, and providing reporting to department and college level leadership to support informed decision-making.
Essential Function Yes Percentage of Time 40
Job Duty Collaborates with faculty, staff, and university administrative offices to support effective resource management, forecast financial needs, and identify opportunities to improve business processes and operational efficiency.
Essential Function Yes Percentage of Time 15
Job Duty Completes USC hiring documents for graduate and undergraduate students and post-docs. Including I9's, IS forms, etc. Maintains records of personal hires and ensures timely and accurate onboarding and offboarding.
Essential Function Yes Percentage of Time 10
Job Duty Serves as the department line approver for items needing approval for the Ed Foundation pass-through account, review balances, send statements to department faculty, and tracks Ed Foundation accounts. Ensures timely and accurate submission and processing of check request payments and reimbursements, maintaining records of submitted check requests, and ensuring compliance with the policies and procedures outlined in the Ed Foundation AP Manual.
Essential Function Yes Percentage of Time 10
Job Duty Attends regular meetings and collaborates with college-level budget and finance leadership to develop and refine processes. The role ensures adherence to University-level business policies and procedures and verifies that staff have completed the necessary training. Additionally, the Business Specialist maintains positive relationships with faculty, staff, and students to enhance collaborative and streamlined processes.
Essential Function Yes Percentage of Time 10
Job Duty Time and Effort Reporting: Following the Office of Post-Award Finance’s validation and release of effort reports for certification, the Business Operations Specialist collaborates with the Post-Award team to ensure the timely completion of the certification process across the assigned departments.
Essential Function Yes Percentage of Time 5
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing. Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential
Number of Vacancies 1
Desired Start Date 11/01/2026
Job Open Date 09/16/2026
Job Close Date 09/25/2026
Open Until Filled No
Required fields are indicated with an asterisk (*).
- * Do you have at least a Bachelor's Degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience?
- Yes
- No
- Cover Letter
- Resume
- List of References and Contact Information
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