Grants Coordinator

University of South Carolina; Columbia (SC); On-site; USD 53,000 - 79,000; Full time

Job summary

University of South Carolina in Columbia, SC seeks a Grants Coordinator to provide comprehensive administrative support across the full lifecycle of sponsored projects. The role collaborates with principal investigators and central offices to facilitate proposal development, award setup, and compliance with sponsor and institutional requirements.

The Grant Coordinator supports seamless transitions from proposal development through award closeout, enhances communication, and contributes to the

Qualifications

• Requires a bachelor’s degree in a job related field and 1+ years of related experience.
• Knowledge of basic accounting and financial principles as they relate to sponsored projects.
• Strong organizational and project management skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills, including the ability to communicate with faculty, administrators, sponsors, and external partners.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).

Responsibilities

• Monitor post-award financial activity and prepare monthly expense summaries and reports for principal investigators.
• Review grant expenditures for accuracy and compliance, identify discrepancies, and initiate corrective actions.
• Prepare and submit purchase requisitions, payroll changes, and other grant-related financial transactions.
• Coordinate pre-award grant activities, including proposal documents and sponsor forms.
• Coordinate and compile required proposal materials including biosketches/CVs and subrecipient documentation.
• Develop and prepare proposal budgets and budget justifications with PIs and departmental leadership.
• Other duties as assigned.

Skills

Organizational skills

Project management

Communication skills

Analytical problem-solving

Education

Bachelor’s degree in related field

Tools

Excel

Word

Outlook

PowerPoint

Job description

Posting Number:

STA00568PO26

Job Family:

Business Operations

Job Function:

Grants Administration

USC Market Title:

Grants Administrator

Link to USC Market Title:

https://uscjobs.sc.edu/titles/132307

Job Level:

P1 - Professional

Business Title (Internal Title):

Grants Coordinator

Campus:

Columbia

Work County:

Richland

College/Division:

Arnold School of Public Health

Department:

ASPH Exercise Science

State Pay Range:

G09

USC Market Range:

MRF - $52,526 $65,658 $78,789

Anticipated Hiring Range:

Salary commensurate with qualifications

Part/Full Time:

Full Time

Hours per Week:

37.5

Work Schedule:

• Standard working schedule: 8:30am – 5:00pm
• Must be willing to work a flexible schedule to meet the needs of the department.

Basis :

12 months

Job Search Category:

Fiscal Accounting

About University of South Carolina:

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

Veterans' Preference Statement:

The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Advertised Job Summary:

Under the direction of the Grants Administrator, the Grants Coordinator provides comprehensive administrative and operational support across the full lifecycle of sponsored projects, serving as a critical link between pre-award and post-award grant administration. This position collaborates closely with principal investigators, departmental leadership, central administrative offices, and external sponsors to facilitate proposal development and submission, coordinate award setup and implementation, monitor project activities, and ensure compliance with sponsor, institutional, and regulatory requirements. The Grants Coordinator promotes the efficient management of sponsored programs by supporting seamless transitions from proposal development through award closeout, enhancing communication, and contributing to the successful stewardship of the department’s research portfolio.

Job Related Minimum Required Education and Experience:

• Requires a bachelor’s degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Knowledge/Skills/Abilities:

Knowledge

• Knowledge of basic accounting and financial principles as they relate to sponsored projects.

Skills

• Strong organizational and project management skills with the ability to manage multiple priorities and deadlines simultaneously.
• Excellent written and verbal communication skills, including the ability to communicate effectively with faculty, administrators, sponsors, and external partners.
• Strong analytical and problem-solving skills with attention to detail and accuracy.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and PowerPoint.

Abilities

• Interpret and apply sponsor guidelines, institutional policies, and regulatory requirements.
• Maintain confidentiality and exercise sound judgment when handling sensitive financial and research information.
• Work independently while effectively collaborating with multidisciplinary teams.
• Prioritize competing demands in a fast-paced environment while consistently meeting deadlines.
• Learn and adapt to evolving sponsor requirements, institutional policies, and research administration systems.
• Support principal investigators and departmental leadership through proactive communication, planning, and administrative coordination.
• Maintain accurate records and documentation that support compliance, audits, and financial accountability.

Job Duty:

Monitor post-award financial activity and prepare monthly expensesummaries and reports for principal investigators to support budgetoversight and grant management.

Essential Function:

Yes

Percentage of Time:

25

Job Duty:

Review grant expenditures for accuracy and compliance, identifydiscrepancies or errors, and initiate corrective actions or adjustmentsas needed in coordination with appropriate offices.

Essential Function:

Yes

Percentage of Time:

15

Job Duty:

Prepare and submit purchase requisitions, payroll account changes,and other grant-related financial transactions in compliance withinstitutional and sponsor policies.

Essential Function:

Yes

Percentage of Time:

15

Job Duty:

Coordinate pre-award grant activities, including preparation ofproposal documents, completion of sponsor forms, and assembly ofsubmission packages in accordance with sponsor guidelines anddeadlines.

Essential Function:

Yes

Percentage of Time:

15

Job Duty:

Coordinate and compile required proposal support materials,including biosketches/curriculum vitae, current and pending (other)support documents, facilities/resources information, andsubrecipient documentation.

Essential Function:

Yes

Percentage of Time:

15

Job Duty:

Develop and prepare proposal budgets and budget justifications incollaboration with principal investigators and departmentalleadership.

Essential Function:

Yes

Percentage of Time:

10

Job Duty:

Other duties as assigned

Essential Function:

Yes

Percentage of Time:

5

Safety Sensitive or Security Sensitive:

No

Hazardous weather category:

Non-Essential

Number of Vacancies:

1

Desired Start Date:

09/07/2026

Job Open Date:

07/29/2026

Job Close Date:

09/12/2026

Open Until Filled:

No

Special Instructions to Applicant:

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by September 12, 2026.

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

EEO Statement:

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.