BUSINESS OPERATIONS SPECIALIST

Arizona State Government; Chicago (IL); On-site; USD 78,000; Full time

Job summary

The Arizona Department of Corrections seeks a Business Operations Specialist (Budget Analyst Senior) to manage a substantial budget. The role involves transaction processing, advising on allocations, and monitoring financial activities, requiring a seasoned background in governmental accounting and budgeting.

Benefits

Vacation and sick days

Paid Parental Leave

Affordable insurance plans

Incentivized commuter club

Exceptional retirement program

Qualifications

• Significant experience in Business Operations and governmental accounting required.
• Expertise in budget preparation and enforcement needed.
• Candidates should have at least ten years of progressively responsible experience.

Responsibilities

• Monitors the agency’s financial activity, advising on budget status.
• Processes transactions in the Arizona Procurement Portal.
• Develops and improves financial reports for management.

Skills

Problem-solving

Budget preparation

Interpersonal relationships

Verbal communication

Public speaking

Education

Bachelor's degree in Business Administration

Tools

Google Suite

Microsoft Office

Job description

ARIZONA DEPARMENT OF CORRECTIONS

REHABILITATION & REENTRY

Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.

The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

BUSINESS OPERATIONS SPECIALIST

(BUDGET ANALYST SENIOR)

Job Location:

Address:

Financial Services
701 East Jefferson Street
Phoenix, Arizona 85034
https://corrections.az.gov

Posting Details:

Salary: $78,000.00

Grade: 22

Closing Date: 06/27/2025

Job Summary:

Do you have considerable experience in Business Operations? Are you considered an expert in governmental accounting and budgeting? Join other financial professionals and be part of our career-changing finance team. Apply today!

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a senior-level Business Operations specialist who assists in the allocation and monitoring of the agency’s $1.6 billion annual budget. Monitors the agency’s financial activity and meets regularly with Assistant Directors or designees to inform them of their divisions’ status of funds, including allocated budget, year-to-date expenditures and encumbrances, unobligated resources, utilization rates, risks, variances, and overages/shortfalls. Advises on agency-specific Chart of Accounts (COA) elements. Ensures that expenditures are transacted in accordance with legislative intent in the Operating Lump Appropriation and the Special Line Item appropriations. Processes financial transactions for goods or services that benefit the entire agency. Identifies and researches issues with financial transactions and suggests solutions to the Budget Administrator, the Assistant Director of Financial Services and other agency stakeholders.

Job Duties:

- Processes, reviews and approves/rejects transactions in the Arizona Procurement Portal (APP), the e-Procurement system for suppliers and State Agencies to conduct procurement business, and AZ360 FIN, the State of Arizona’s financial system of record
- Acts as Budget Liaison to all ADCRR Complexes' Business Offices and Central Office's division offices as Subject Matter Expert (SME) addressing financial and procurement issues
- Establishes and implements procedures, best practices and work methods (Standard Work)
- Develops and improves financial and program reports to provide upper management with timely reports; as well as queries detailing findings and recommendations
- Analyzes costs for centralized "Agency Support" allocation, divisions’ lump sum appropriation, agency’s Capital Appropriations and other funds
- Reviews, confirms, and advises the various Divisions on their proper allocation of resources, funding sources, appropriation sourcing, timely processing of invoices and accurate coding
- Attends required training and meetings
- Meets with the Assistant Directors and/or their designees advising them of their status of funds and other business-related activities
- Drives on State business
- Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
- General accepted accounting principles
- Principles of financial, managerial, and fund accounting
- Budget preparation and enforcement
- State of Arizona procurement and accounting statutes, rules, regulations, and methods
- Management and planning practices, legislative processes
- State and Federal laws, rules, and regulations
- Computers and various software applications (Google Suite and Microsoft Office)
- Principles of effective management and supervision

Skill in:
- Problem-solving and resolution techniques
- Establishing and maintaining interpersonal relationships
- Verbal and written communication
- Public speaking
- Budget preparation, planning and calculating

Ability to:
- Work with consistency and impartiality
- Establish priorities and meet deadlines and objectives
- Effectively use equipment and personnel resources
- Communicate effectively with a wide variety of individuals at all organizational levels
- Apply and interpret Federal and State law
- Adhere to ADCRR departmental policies and procedures, management design, and administrative structure
- Learn the Arizona Procurement Portal (APP), AZ360 FIN and automated accounting system
- Work in a fast-paced environment

Selective Preference(s):

- Bachelor's degree in Business Administration or related field
- At least ten (10) years of progressively responsible governmental accounting and budget experience

Pre-Employment Requirements:

Employment is contingent on the selected applicant passing a background investigation.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
- Vacation and sick days with 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave pilot programhere. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment.

Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

Contact Us:

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling [phone]. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.