Business Operations Specialist

Hubstaff blog; Indianapolis (IN); Remote; USD 60,000 - 80,000; Full time

Job summary

An innovative company is seeking a detail-oriented Business Operations Specialist to oversee project operations and ensure seamless communication across various departments. In this role, you will be responsible for implementing operational processes and maintaining compliance with regulations. Your expertise will help streamline daily operations, improve procedures, and enhance team collaboration. If you thrive in a dynamic environment and have a knack for organization and communication, this opportunity is perfect for you. Join a forward-thinking team that values flexibility and inclusivity, making a significant impact in the business landscape.

Benefits

Health Insurance

Performance Bonus

Paid Leave

Flexible Work Arrangements

Qualifications

• Proven experience as a business operations specialist or similar role.
• Strong attention to detail and accuracy in all tasks.

Responsibilities

• Manage daily operations and track performance for improvements.
• Coordinate with accounting and finance departments to manage budgets.

Skills

Organizational Skills

Communication Skills

Analytical Skills

Problem-Solving Skills

Education

Bachelor's Degree in Business

Tools

Microsoft Excel

Job description

Total Shape HQ: Indianapolis, Indiana, United States Remote job May 6

We’re offering a competitive salary of $6,000 to $8,000 a month for our next Business Operations Specialist!

We're looking for that awesome someone who's super organized, detail-oriented, and has a great ear for communication. You'll be in charge of all the operational stuff related to projects, working with clients to make sure everyone's on the same page, and making sure deadlines are met so projects get done right.

You will be responsible for working with multidisciplinary teams to make sure everything runs smoothly. You need to apply operational processes across all the different departments such as Accounting, Finance, Marketing, and Technology.

• Health insurance
• Performance bonus
• Paid leave
• Flexible work arrangements with possibility of work-from-home – good for single parents, women, minorities, etc.

To apply, please follow these instructions:

• Search on Google for “Total Shape” then go to our Jobs page from the homepage. This is a test to see how well you follow instructions, given that we have hundreds of applicants competing for the position.
• Once you reach the Jobs page, fill out the Google Form there. Upload the CV in PDF format using the Google Form.
• We will contact you if we believe you’re a good fit. But if you get no response within two (2) weeks, feel free to follow up by sending an email to careers "at" totalshape dot com with the subject line in this format: Position Applied For - Total Shape.

Your responsibilities will include:

• Keep track of daily operations, track performance, and make recommendations for improvement when needed
• Order and manage supplies and inventory, coordinate with accounting & finance departments to stay within budget
• Develop procedures & protocols (e.g. checklists) to be distributed to personnel
• Communicate & coordinate with staff (executive operations team) & vendors
• Train & onboard new staff to ensure compliance with SOP
• Develop and implement department wide quality controls
• Recommend new procedures to improve daily operations
• Communicate with operations manager & staff members & vendors to ensure compliance with protocols at key touchpoints
• Help the operations manager with development, planning and coordination
• Ensure operations are in compliance with local & national regulations

Qualifications and Skills:

• Bachelor's degree in a business field, such as accounting, finance, or management
• Proven work experience as a business operations specialist or a similar role
• Proficiency with common office software systems such as Excel
• Excellent analytical and problem-solving skills
• Strong communication and interpersonal skills
• Ability to work independently and as part of a team
• Attention to detail and accuracy
• Knowledge of operational best practices and industry standards