Business Operations Manager

Butterfly Staffing; Yorktown (VA); On-site; USD 70,000 - 78,000; Full time

Job summary

Butterfly Staffing is recruiting an experienced Business Operations Manager for a well-established marine business in Yorktown, Virginia. This on-site role works closely with ownership and oversees the financial, HR, payroll, insurance and administrative functions that keep the business running day to day.

The successful candidate will manage day-to-day operations, employee administration, accounts payable/receivable, reconciliations and budgeting support, ensuring accuracy and confidentiality

Qualifications

• Experience in business operations, accounting, bookkeeping, office management or a similar role.
• Working knowledge of payroll and benefits administration.
• Experience with accounts payable/receivable and financial reporting.
• Familiarity with tax reporting and audits.
• Strong Excel and general business software skills.

Responsibilities

• Oversee day-to-day business operations and administrative processes.
• Manage employee administration, HR documentation, payroll coordination and benefits.
• Oversee accounts receivable and accounts payable processes.
• Prepare and review profit and loss reporting and other management reports.
• Monitor cash flow and assist with budgeting and forecasting.
• Coordinate with outside accountants and other financial professionals.
• Ensure tax reporting is completed including Virginia sales tax and other relevant taxes.

Skills

Operations management

Accounting & bookkeeping

HR administration

Financial reporting

Organizational skills

Deadline management

Tools

Excel

Payroll software

Accounting software

Job description

Butterfly Staffing is recruiting for an experienced Business Operations Manager for a well-established marine business in Yorktown, Virginia. This is a key on-site position working closely with ownership and overseeing the financial, HR, payroll, insurance and administrative functions that keep the business running day to day. This is an on-site role in Yorktown, Virginia, and the selected candidate must reside on the Virginia Peninsula.

Responsibilities

• Oversee day-to-day business operations and administrative processes
• Manage employee administration, HR documentation, payroll coordination, benefits and related employee matters
• Oversee accounts receivable and accounts payable processes
• Manage bank and credit card reconciliations
• Support general ledger activity and review financial records for accuracy
• Prepare and review profit and loss reporting and other management reports
• Monitor cash flow and assist with budgeting and forecasting
• Coordinate with outside accountants and other financial professionals
• Ensure required tax reporting is completed, including Virginia sales and use tax and watercraft tax
• Coordinate insurance renewals, audits and workers' compensation requirements
• Maintain appropriate business records, procedures and internal controls
• Work with payroll, insurance, banking and other outside providers
• Help improve administrative and financial processes as the company grows
• Maintain confidentiality of employee, financial and company information
• Assist ownership with special projects and other operational needs as required

Qualifications

• Experience in business operations, accounting, bookkeeping, office management, HR administration or a similar role
• Working knowledge of payroll and benefits administration
• Experience with accounts payable, accounts receivable, reconciliations and financial reporting
• Familiarity with insurance audits and tax reporting
• Strong Excel and general business software skills
• Excellent organizational skills and attention to accuracy
• Ability to manage recurring monthly, quarterly and annual deadlines
• Comfortable working in a small business environment where responsibilities cross several functional areas

Compensation

$70,000-$78,000 per year