Business Manager (non-exempt)

DeKalb Health; San Diego (CA); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Full Benefits Package Including 401(k)

Orthodontic Coverage

Paid Time Off

Paid Holidays

Fertility Assistance

Paid Uniforms

Boating Discounts

Job summary

Safe Harbor Marinas is seeking a Business Manager to oversee marina financial data, maintain daily entries, and support staff while ensuring compliance and accurate reporting. The role requires strong accounting experience and the ability to manage invoices, payments, and reconciliations.

The position involves coordinating with dockmasters, maintenance staff, and vendors, with opportunities for professional growth and comprehensive benefits.

Qualifications

• High school diploma or equivalent is required.
• Associate or Bachelor's degree in Accounting preferred.
• 3–5 years’ relevant accounting experience preferred.
• Proficient in Microsoft Office.
• Ability to lift 25–50 pounds and work outdoors.

Responsibilities

• Oversee daily financial entries and reconciliations.
• Prepare monthly financial reports and general ledger entries.
• Manage invoices, payments, and deposits.
• Generate billing reports for members and manage vendor accounts.
• Coordinate with dockmasters and maintenance staff.
• Support hiring and administrative duties as needed.

Skills

Microsoft Office

Attention to detail

Communication skills

Education

High school diploma or equivalent

Associate or Bachelor's Degree preferred in Accounting

Tools

Marina management software

Microsoft Excel

Job description

• Base Pay $28.00 - $30.00 / Hour
• Job Category Administrative
• Employee Type Full Time
• Required Degree High school
• Manage Others No

Contact information

• Name Safe Harbor Sunroad
• Phone [phone]

Description

Safe Harbor Marinas, LLC (SHM) is the largest owner and operator of marinas in the world. As a fast-growing company, SHM cultivates a team dynamic of passionate individuals led by the sharpest minds in the industry in order to serve the vibrant boating community that encompasses the SHM network. SHM teammates are committed to thinking critically, providing outstanding service and building relationships with all whom we serve. SHM offers professional education and training opportunities and the chance to work with – and learn from – highly experienced marina professionals. In addition, SHM offers eligible employees benefits such as:

• Full Benefits Package Including 401(k) Plan
• Orthodontic Coverage
• Paid Time Off
• Paid Holidays
• Fertility Assistance
• Paid Uniforms
• Boating Discounts

The Business Manager will oversee the marina’s financial data by retaining daily financial entries and reconciliations. They perform daily accounting tasks such as monthly financial reporting, general ledger entries. The Business Manager is responsible for assisting in the management of all financial elements of the organization, staff management and development, administrational support and services that contribute to achieving the business goals and the effective management of the company.

Essential Duties and Responsibilities

• Effectively Manage and work productively with Member, subcontractor and vendor accounts
• Examine financial records and accounts for discrepancies
• Manage timesheets for accuracy prior to GM approval
• Receive and process payments, make bank deposits as required
• Generate reports to assure accuracy in billing Members for slip, storage, and service work
• Review system, account balances, revenue deferrals, and contract setup
• Lead general office duties such as processing vendor invoices, answering phones, processing incoming mail, filing, data entry, and ordering office supplies
• Ensure marina staff, adhere to SHM best practices for safety & customer service
• Encourage team members to maximize their abilities and build a healthy company culture
• Provide overall support to the team facility tours when requested
• Manage accurate records of COI’s for all members
• Act as liaison between marina financials and corporate financials to ensure accuracy
• Work closely with teammates to ensure financial statements are processed in accordance with all federal compliance
• Assist in the interview and hiring process of new teammates as needed
• Provide administrative assistant duties to the General Manager as needed
• Available to work overtime when required
• Other duties as assigned by Manager

Safety and Environmental Responsibilities

• Follow SHM Safety and Environmental rules and complete required related training
• Wear proper personal protective equipment as required for the task or work area
• Report all accidents, injuries, spills and near misses immediately

Technical and Physical Requirements

• High school diploma or equivalent required
• Associate or Bachelor’s Degree preferred in Accounting
• 3-5 years’ relevant experience preferred in Accounting field
• Proficient in Microsoft Office
• Ability to sit or stand for long periods of time
• Ability to walk docks and inspect marina facilities.
• Ability to work outdoors in varying weather conditions.
• Ability to lift 25-50 pounds
• Ability to work evenings, weekends, and holidays as operational needs required
• Any skills considered standard that a Business Manager should possess

Minimum Soft Skill Qualifications

• Eagerness to engage in a growing, fast paced, and industry-leading company
• Consistently treats others with dignity and respect
• Genuinely serves others with humility and a positive attitude
• Frequently demonstrates a bias toward action
• Always communicates effectively and courteously to establish strong networks internally and externally to ensure that decisions are thoughtful of all stakeholders
• Follows policies and procedures while seeking out new and better ways of accomplishing duties
• Shows resolve and overcomes difficulties in a positive and productive manner
• Provides responsive service to our teammates and members
• Continuously puts forth the extra effort to accomplish duties
• Develop sound conclusions and makes decisions based on analysis of data and understanding of the business
• Works to build high performing teams while taking an interest in teammates’ professional development
• Organize, plan and manage teammates and processes efficiently
• Unfailing commitment to continuous learning and growth
• Acts with integrity and is open to feedback from all teammates
• Willingly coaches teammates through change and leads all situations with positivity

The Company

Safe Harbor Marinas provides equal employment opportunities (EEO) to all employees and applications for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Safe Harbor complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. The policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Additional disclosures available at https://shmarinas.com/hr-disclosures/.

Requirements

• Experience with billing, accounts receivable/payable, budgeting, and financial reporting.
• Strong customer service and conflict resolution skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and marina or property management software.
• Valid driver's license.

Preferred Qualifications

• Marina industry experience.
• Knowledge of boating terminology and marina operations.
• Experience managing leases, contracts, slip agreements, and reservations.
• Familiarity with environmental, safety, and regulatory requirements applicable to marinas.

Summary

Manage daily office and administrative operations. Process billing, collections, deposits, and monthly financial reconciliations, AP/AR . Respond to member and guest inquiries and resolve concerns. Coordinate with dockmasters, maintenance staff, contractors, and vendors. Assist with capital improvement projects and maintain project documentation. Ensure compliance with marina policies, safety requirements, and company procedure's

Support event planning, member communications, and marina marketing initiatives. Supervise office staff and assist with hiring, onboarding, and training. P erform other duties and special projects as assigned, including administrative support, operational oversight, staff coordination, member relations, and assist General Manager with responsibilities as required to meet business needs.